Accounts Payable Clerk

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices and payments for organizational liabilities, ensuring expenses are accurately documented, coded, approved, and paid in a timely manner. This role supports financial accuracy, vendor relations, compliance requirements, and the protection of organizational assets. This position is performed on-site within the Accounting Department.

What Youll Do:

• Receive, review, validate, and process vendor invoices for payment.
• Ensure invoices include appropriate documentation and approvals prior to payment processing.
• Code invoices accurately using general ledger accounts and prepare payment batches.
• Prepare denial notices for denied claims.
• Prepare and distribute weekly check runs.
• Maintain accurate financial records and documentation in accordance with organizational policies and accepted accounting practices.
• Respond to vendor inquiries, resolve payment disputes, and reconcile vendor statements.
• Maintain vendor records, including W-9 documentation, and support annual 1099 reporting requirements.
• Submit monthly OIG vendor reports to appropriate departments.
• Sort and distribute incoming mail and maintain internal controls for received checks.
• Validate and maintain controls for funds received from foot clinic services.
• Prepare weekly bank deposits.
• Utilize accounting software and Microsoft Office applications to process transactions, reconcile accounts, and maintain accurate records.
• Protect confidential financial information.
• Perform additional duties as assigned.

Who You Are / Requirements:

Education

• High school diploma or equivalent required.

Experience

• Minimum of two (2) years of Accounts Payable, Payroll, or Accounting experience required.

Knowledge

• Knowledge of accounts payable principles, procedures, and best practices.
• Understanding of accounting and bookkeeping concepts, including general ledger coding.
• Knowledge of invoice processing workflows, payment approvals, W-9 compliance, and 1099 reporting requirements.

Skills

• Strong customer service and professional communication skills.
• Proficiency with accounting software and Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy in data entry and invoice processing.
• Strong oral and written communication skills with vendors and internal stakeholders.

Abilities

• Ability to prioritize multiple assignments and manage competing priorities in a fast-paced environment.
• Ability to maintain strict confidentiality of financial information.
• Ability to identify discrepancies, troubleshoot issues, and recommend process improvements.
• Ability to exercise sound judgment when handling financial transactions.

Why Youll Love Us:

• Southern NH Medical Center is a 5-time Magnet designated hospital
• Health, dental, prescription, and vision coverage for full-time & part-time employees
• Medical, dental, and vision coverage
• Life insurance
• Short- and long-term disability
• Flexible Spending Accounts (FSA)
• Competitive pay
• Tuition Reimbursement
• Nursing Student Loan Paydown Program
• 403(b) Retirement Savings Plan
• Education & Paid training courses for continued career progression
• And so much more!