Administrative Professional 1 20023057

Administrative Professional 1

Guided by the Agency's mission "To reduce recidivism among those we touch," the Division of Parole & Community Services is looking for a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section. Please note this is a Third Shift (12:00 AM 8:00 AM) position (Friday/Saturday off). This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Job Duties:

• Works under general supervision & requires considerable knowledge of clerical functions & office procedures
• Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority's (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
• Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
• Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
• Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
• Evaluates available records
• Creates & maintains files & reports
• Retrieves materials
• Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
• Communicates information to staff regarding notifications of Protection order & Detainer notifies
• Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
• Orders office supplies, goods & equipment
• Schedules maintenance on office equipment
• Maintains Fleet hub documentation for DPCS state vehicles
• Schedules maintenance, maintain records & replacement schedules
• Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center
• Schedules training sessions & other meetings
• Processes incoming & outgoing mail
• Receives & logs in material
• Types routine correspondence
• Attends meetings, trainings & conferences
• May give presentations & conduct training
• Responds both verbally & in writing to questions & concerns
• Works on special projects &/or committees as assigned
• Must conduct oneself professionally & in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction's Standards of Employee Conduct
• Local travel required
• Performs other duties as assigned

Qualifications:

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service; Professional Skills: Attention to Detail