Human Resources (HR) Assistant

Job Description

Job Description

Job Type: Full-Time

Department: Human Resources

Position Summary

We are seeking a highly organized, professional, and detail-oriented HR Assistant & Back-Up Receptionist to support both our Human Resources team and front office operations.

This role serves as a key administrative partner within HR while also acting as a professional first point of contact for employees, visitors, vendors, and clients at our Main Corporate Lobby. The ideal candidate thrives in a fast-paced environment, enjoys multitasking, and is passionate about creating a welcoming and organized workplace culture.

Essential Responsibilities

• Reception & Front Desk Support
• Provide back-up coverage for the Main Receptionist during breaks, lunches, and absences
• Professionally answer, screen, and route incoming calls
• Greet and assist guests, employees, vendors, and visitors
• Maintain visitor logs and issue visitor badges according to company procedures
• Keep reception and lobby areas clean, organized, and professional
• Coordinate incoming/outgoing mail and FedEx pickups
• Monitor and order office supplies
• Provide general administrative support to departments as needed
• HR Administrative Support
• Scan and digitally archive employee personnel files
• Organize and maintain employee records in compliance with retention requirements
• Maintain HR storage rooms and filing systems
• Assist with New Hire Orientations and training sessions
• Update and maintain training records
• Enter employee and temporary associate information into HRIS systems (ADP preferred)
• Assist with employee badge creation and troubleshooting
• Audit and track HR-related invoices and vendor documentation
• Support temporary staffing coordination and HR compliance tracking
• HR Team & Leadership Support
• Assist with calendar coordination and scheduling
• Track HR deadlines, reminders, and project follow-ups
• Support committee meetings, leadership initiatives, and HR projects
• Employee Engagement & Culture
• Participate as a member of the Activities Committee
• Assist with employee appreciation events and engagement activities
• Support wellness, safety, and company culture initiatives
• Help foster a welcoming and positive employee environment
• Additional Duties
• Support payroll and compliance-related tasks as needed
• Assist with badge inventory and supply management
• Provide overtime support during peak business periods
• Perform additional HR and administrative duties as assigned
  

Qualifications

• Minimum 2 years of administrative and/or receptionist experience
• Minimum 1–2 years of Human Resources experience
• High School Diploma or GED required
• Additional HR coursework or certifications preferred
• Bilingual English/Spanish strongly preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS systems; ADP experience preferred

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Company Description

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.