Project Coordinator

Description Onsite Requirement: Position is 100% onsite at the Pentagon or client site in DC Clearance: Active Secret clearance required Duties Sherpa 6 has an exciting opportunity for a fast-learning and highly driven Project Coordinator to join our team. We are seeking a highly organized PMO Administrative Support Specialist at the Pentagon in Washington, DC. This position provides critical administrative and operational support functions. The role requires meticulous attention to detail, initiative, and the ability to manage multiple concurrent administrative workflows in a fast-paced Department of War (DOW) environment. Duties will include: Personnel Onboarding and Offboarding Manage the end-to-end onboarding process for new engagement personnel, including maintaining the project personnel roster, sharing initial trainings and NDAs, and providing access to project materials Execute offboarding procedures including access revocation, equipment turn-in, coordinating security debriefs, exit documentation, and roster updates Maintain accountability of approximately 500 personnel within the DOW engagement Security and Access Management Coordinate Common Access Card (CAC) issuance, renewal, and recovery for engagement personnel Coordinate security clearances for applicable engagement personnel Track and manage facility access requests for Pentagon and supporting DOW locations Maintain Non-Disclosure Agreement (NDA) tracking and compliance records for all program participants Training and Compliance Tracking Monitor, track, and report mandatory training completion status for all engagement personnel Maintain training records database and generate compliance reports for leadership Coordinate scheduling of required training events and certifications Ensure personnel maintain current status on all mandatory DOW and program-specific training requirements Data Management and Reporting Maintain and update Smartsheet rosters, personnel databases, and organizational charts Generate routine and ad hoc reports on personnel status, training compliance, and administrative metrics Support accurate personnel data inputs for skills-to-problem alignment and dynamic resource allocation tracking Manage document control and version management for PMO administrative artifacts General PMO Administrative Support Provide day-to-day administrative support to the PMO leadership team Coordinate meeting logistics, scheduling, and calendar management for PMO events Manage correspondence, task tracking, and action item follow-up Maintain organized filing systems (physical and digital) for program documentation Support travel coordination and expense processing as required Requirements Active Secret security clearance Bachelor's degree in Business Administration, Management, Information Technology, or a related field (or equivalent combination of education and relevant experience). Minimum of 3–5 years of experience supporting project coordination, project management, or program/PMO support functions, preferably within a federal or DoD/Department of War (DOW) environment. Demonstrated experience tracking project schedules, milestones, deliverables, and action items across multiple concurrent efforts. Experience managing end-to-end personnel onboarding and offboarding, including roster maintenance, initial trainings, NDA distribution, access provisioning/revocation, equipment turn-in, and exit documentation. Experience maintaining accountability for large personnel populations (e.g., several hundred personnel) within a program or engagement. Experience supporting contract deliverables, status reporting, and documentation in accordance with contractual requirements. Experience coordinating cross-functional teams, subcontractors, and stakeholders. Working knowledge of DoD/DOW security and access procedures, including Common Access Card (CAC) issuance, renewal, and recovery. Strong organizational and time-management skills, with the ability to prioritize and manage competing deadlines. Excellent written and verbal communication skills, including the ability to prepare status reports, meeting minutes, and briefings. Effective interpersonal and coordination skills for working with government customers, teammates, and vendors. Ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Experience providing day-to-day administrative support to PMO leadership, including meeting logistics, calendar management, correspondence, task tracking, filing systems, and travel/expense coordination. Preferred Experience DoD/DoW support experience Project management certification preferred (e.g., CAPM, PMP, or equivalent) About Sherpa 6 At Sherpa 6 we love to solve problems and provide the best solutions for our customers. Our approach to a problem is to find a user-focused and design-driven solution that is simple yet functional and effective. We are a group of enthusiastic forward-thinkers who are excited to build amazing solutions with bleeding-edge technology. We hire people who are forward thinkers, passionate about what they do, love to collaborate and want to constantly learn. We enjoy what we do and we're not afraid to put the extra effort in to accomplish the mission; call us Sherpas. As a Service-Disabled Veteran Owned Small Business, we know what it means to serve. We have made it our mission to be the leaders in solutions that protect and give our Warfighters the edge they need when put into harm's way. Background/Drug Screening Successful completion of a pre-employment background & drug screening will be required as a condition of hire. ADA Sherpa 6 will make reasonable accommodations in compliance with the Americans with Disabilities Act 1990. EEO/AA Sherpa 6 does not discriminate based on race, color, national origin, sex, religion age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/opportunity/affirmative action employer. Benefits Medical coverage for you and your family Dental, vision, health and wellness benefits and a generous retirement savings plan A generous PTO policy that allows our employees to balance their lives as they see fit Salary Range The proposed salary range is reflective across all Sherpa 6 locations, years of experience, and skill levels. Salary negotiations will be based on a host of factors including but not limited to your geographic location, prior experience, relevant skills, education, and certifications. Salary Description $105,000-$113,000 #J-18808-Ljbffr Sherpa 6, Inc.