Procurement & Contracts Specialist

The Procurement and Contracts Specialist leads IEDC’s procurement operations and contract administration processes within the Finance function. This role is responsible for ensuring compliance purchasing, accurate financial execution, and disciplined contract lifecycle management. This position serves as a central control point for procurement activity, supports internal control objectives, and plays a key part in strengthening procurement governance, which enables the Finance department to support consistent, transparent procurement practices across the agency. Salary Statement The salary range for this position is $63,787 - $68,000 commensurate with education or work experience. Essential Functions Procurement & Contract Management Serve as a primary point of contact and subject‑matter resource for agency staff, vendors, and stakeholders regarding procurement and contract management activities. Ensure procurement activities comply with agency policy and established internal controls. Create, process, and track requisitions and purchase orders with appropriate documentation and approvals. Review unliquidated PO reports routinely and coordinate encumbrance adjustments as needed. Work closely with Finance on spending plans, forecasts, and budget alignment. Manage contract workflows in Ironclad following legal review and approval, including routing, execution, and contract record maintenance. Track all contracts and MOUs to ensure uninterrupted business operations and accurate records. Oversee subscriptions and licenses for the organization. Monitor open purchase orders and reconcile discrepancies with Finance. Audit vendor invoices against contract terms and purchasing to ensure compliance. Support monthly and ad hoc procurement‑related reconciliations in coordination with the Finance team. Generate individualized reports including but not limited to procurement, contract utilization, and purchasing reports for departments and leadership. Track statutory and policy‑based reporting requirements and support timely compliance. Reconcile contract utilization reports and purchasing activity and communicate any discrepancies or risks to Finance leadership. Investigate and resolve procurement, system, and vendor discrepancies in coordination with Finance and other internal stakeholders. General Duties Participate in the creation, documentation, and maintenance of procurement‑related standard operating procedures. Analyze procurement and contract issues, exercise sound judgment in resolving routine matters, and elevate complex or high‑risk issues as appropriate. Develop and analyze procurement and contract management data to identify trends, assess performance, and recommend process improvements that strengthen efficiency, compliance, and internal controls. Support continuous improvement of procurement processes to strengthen consistency, transparency, and internal controls. Engage in training to remain current on procurement practices, technologies, and statutory requirements. Serve as a resource to internal departments and external vendors on procurement processes and expectations. Demonstrate flexibility and teamwork by assisting with tasks outside of regular duties. Demonstrate professionalism, discretion, and sound judgment when working with sensitive financial and contractual information. Other duties as assigned. What You’ll Need for Success Qualifications Education Bachelor’s degree in accounting, finance, or a related field preferred. Any combination of education and/or demonstrated experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Experience At least 5 years of experience in finance or related work experience required. At least 3 years of experience in State government or large enterprise required. Knowledge Deep understanding of state procurement procedures. Strong working knowledge of state financial systems, statutes, and procurement procedures. Proficient in accounting software and Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, as well as Adobe and other platforms critical to efficiently completing work. Experience with and/or knowledge of PeopleSoft E‑Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred. Other Requirements Strong analytical and data interpretation skills. Familiarity with Indiana Procurement Codes and agency purchasing policies. Exceptional verbal and written communication skills. Outstanding customer service and problem‑solving abilities. Benefits of Employment with the State of Indiana Three (3) medical plan options (including RX coverage) as well as vision and dental plans. Wellness Rewards Program: Complete wellness activities to earn gift card rewards. Health savings account, which includes bi‑weekly state contribution. Deferred compensation 457(b) account (similar to 401(k) plan) with employer match. Two (2) fully‑funded pension plan options. A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 160 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers, up to 16 hours of paid community service leave, combined 192 hours of paid vacation, personal, and sick leave time off, 12 paid holidays, 14 on election years. Education Reimbursement Program. Group life insurance. Employee assistance program that allows for covered behavioral health visits. Qualified employer for the Public Service Loan Forgiveness Program. Free Parking for most positions. Free LinkedIn Learning access. The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at View email address on click.appcast.io. #J-18808-Ljbffr