Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to provide day-to-day support for a busy title documentation team in Dallas, Texas. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, manages high volumes of paperwork with accuracy, and takes pride in keeping documentation organized and complete. The successful candidate will help maintain efficient document handling processes while supporting administrative activities that keep the team running smoothly.

Responsibilities:

• Manage the intake of a large volume of title-related paperwork and keep files organized for timely processing.

• Scan, upload, and index documents accurately in electronic record systems to support documentation workflows.

• Review incoming materials for completeness and identify discrepancies or missing information before routing them forward.

• Enter and update data in internal tracking tools with a strong focus on accuracy and consistency.

• Provide administrative assistance to the title documentation team by preparing records, organizing correspondence, and maintaining file integrity.

• Support office operations such as document retrieval, receipt tracking, and general clerical tasks to help maintain productivity.

• Assist with documentation process updates or system-related workflow changes as assigned by the team.

• Prior experience in an administrative assistant, office support, or clerical role.

• Strong attention to detail with the ability to manage repetitive tasks accurately in a high-volume environment.

• Proficiency in document scanning, file organization, and data entry.

• Ability to prioritize work effectively and stay organized while managing multiple assignments.

• Solid written and verbal communication skills in an office setting.

• Basic computer proficiency, including experience working in electronic document management or administrative systems.