Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support accurate and timely financial operations in Kansas City, Kansas. This position focuses on processing invoices, maintaining vendor records, and resolving payment-related issues while ensuring adherence to company policies. The ideal candidate brings strong attention to detail, sound judgment, and experience working with accounts payable systems in a fast-paced environment.

Responsibilities:
• Process monthly vendor invoices in Microsoft Dynamics, applying accurate account coding and entering transactions in a timely manner.
• Investigate and resolve payment discrepancies by working directly with vendors and reviewing supporting records.
• Establish new supplier profiles by collecting required tax documentation and confirming banking details before payment setup.
• Maintain organized and up-to-date vendor master data, including payment terms, approval contacts, and related account information.
• Review, code, and reconcile corporate card activity to ensure transactions are properly recorded.
• Verify that credit card documentation, such as receipts and explanatory notes, meets internal compliance standards.
• Monitor employee expense activity to confirm adherence to company policies and appropriate managerial approvals.
• Reconcile the accounts payable sub-ledger with the general ledger and research variances to support accurate financial reporting.
• Assist with other accounting and administrative duties as needed to support the finance team.• Experience in accounts payable, invoice processing, and account coding within a business or accounting environment.
• Proficiency with Microsoft Dynamics and confidence working in financial systems and spreadsheets.
• Ability to reconcile vendor statements, credit card transactions, and ledger balances with a high level of accuracy.
• Familiarity with vendor onboarding processes, including collection of W-9 forms and verification of banking information.
• Working knowledge of expense policy compliance, approval workflows, and supporting documentation requirements.
• Strong organizational skills with the ability to manage recurring deadlines and multiple priorities.
• Clear written and verbal communication skills for coordinating with vendors, managers, and internal stakeholders.