Office Assistant

Job Description

Job Description

We are seeking a reliable, detail-oriented Administrative Assistant to join our family-owned and operated commercial laundry equipment business. This is a full-time, long-term opportunity for an enthusiastic individual who thrives in a fast-paced office environment and is eager to grow with our team.

Key Responsibilities:

• Answer and screen incoming phone calls; take and relay messages professionally.
• Maintain and organize office supplies and inventory.
• Print, scan, and electronically file documents. 
• Track invoices and payments with accuracy. 
• Utilize QuickBooks to create quotes, generate invoices, receive payments, and set up new customers (required).
• Receive and verify incoming parts for service and inventory. 
• Perform accurate data entry and record-keeping. 
• Provide general administrative and office support.

Qualifications:

• Highly motivated with a strong work ethic.
• Excellent organizational and multitasking abilities. 
• Strong attention to detail. 
• Willingness and ability to learn new skills. 
• Professional demeanor and communication skills.

Required Skills & Experience:

• Intermediate computer proficiency (Microsoft Office and general PC use). 
• Ability to conduct online research and gather data. 
• Proficiency in QuickBooks (required).
• Strong written and verbal communication skills in English.

Position Details:

• Job Type: Full-Time (In-Office) 
• Schedule: Monday–Friday, 8:30 AM – 5:00 PM 
• Education: High school diploma or equivalent (required)
• Language: Fluent in English (required)