Executive Support Specialist

Summary

This position is part of the WAPA Headquarters. As an Executive Support Specialist, you will be supporting Western Area Power Administration's Administrator & CEO and Senior Executive Team.

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Duties

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As an Executive Support Specialist, you will:

• Synchronizes activities and builds agency-wide relationships at multiple levels to enable the Administrator and senior executives to maintain situational awareness of regional and headquarters programs and activities which contribute to the accomplishment of WAPA's mission.
• Planning and managing long- and short-range priorities, tracking program actions, overseeing administrative operations, and formulating/managing the Administrator's Office budget.
• Drafting responses on complex/controversial issues, conducting studies, resolving conflicts in schedules/messaging, and recommending improvements to administrative processes and workflows.
• Interacting with senior leaders, negotiating actions, drafting executive correspondence, coordinating meetings, and maintaining confidentiality in politically and organizationally sensitive environments.
• Leads WAPA's Senior Administrative Assistant Team, provides upward and peer leadership, acts as liaison with DOE HQ, and exercises independent judgment to support executive-level program areas, generally resolving matters before elevating to Chief of Staff.
• Thoroughly reviewing, proofreading, and verifying data and records for accuracy, formatting, and discrepancies in the context of email and written correspondence; travel arrangement and processing vouchers; arranging and deconflicting meeting scheduling over multiple time zones; coordinating meetings and events.

Requirements

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Conditions of employment

• Must be a U.S. Citizen or National.
• This employer participates in the e-Verify program.
• Males born after 12/31/1959 must be registered for Selective Service.
• Suitable for Federal employment, as determined by a background investigation.
• May be required to successfully complete a probationary/trial period. Employees serving on a probationary or trial period may be terminated at any time during the probationary or trial period for performance, conduct, or business-related reasons in the interest of Federal service.
• Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications.
• In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free-response, essay questions in the questionnaire. Answers to these questions are not scored or rated. Your answers will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration.

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.

To qualify at the GS-12 grade level , you must have one year of specialized experience equivalent to the GS-11 grade level in the Federal service in the following:

• Applying analytical methods to evaluate and improve administrative or program operations.
• Supporting administrative functions such as scheduling, meeting coordination, correspondence, and tracking commitments.
• Interpreting administrative policies, procedures, or regulations to resolve routine issues.
• Communicating with internal and external stakeholders to support administrative or program actions.
• Assisting with records management, budget tracking, travel coordination, or other administrative support tasks.

To qualify at the GS-13 grade level , you must have one year of specialized experience equivalent to the GS-12 grade level in the Federal service in the following:

• Managing executive-level administrative programs, including planning, prioritizing, and tracking actions for senior leadership.
• Preparing or coordinating sensitive or high-profile executive correspondence or responses. Coordinating executive meetings or events, including agendas, logistics, materials, and action-item tracking.
• Serving as liaison with DOE, Federal agencies, Tribal governments, utilities, or other key stakeholders.
• Overseeing or supporting executive administrative processes such as performance management, awards programs, hiring/onboarding, travel, or budget formulation.

Time-in-Grade : Current career or career-conditional GS employees of the Federal government, or former career or career-conditional GS employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). Note: Time-In-Grade requirements also apply to current career or career-conditional federal employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications.

Education

For this position, education cannot be substituted for experience.

Additional information

• This job opportunity announcement may be used to fill additional similar vacancies across DOE.
• For general information on government-wide Telework polices visit:
• Applicants may request Reasonable Accommodation (RA) when applying or competing for a job due to a medical condition or to exercise religious beliefs. If you need reasonable accommodation in the application or selection process, please contact the Agency Contact listed on this vacancy announcement.
• If selection is made at a lower grade, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed.
• The selectee for this position may be eligible to receive a recruitment or relocation incentive. You will need to sign an employment agreement to be eligible for this incentive.
• Permanent Change of Station (PCS) costs are not authorized.
• This position may be eligible for creditable service towards annual leave. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. DOE may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.