Payroll Clerk

Payroll Clerk Summary: The Payroll Clerk is responsible for performing transactional payroll and timekeeping functions, reconciliations, audits, and data entry. This role ensures payroll accuracy, timely processing, and compliance by assisting with timecard reviews, payroll reconciliations, and routine payroll inquiries. Essential Job Responsibilities Payroll & Timekeeping Support: Assists with biweekly and monthly payroll processing by preparing data, validating inputs, and confirming payroll calculations. Review and verify timekeeping data, including hours worked, overtime, shift differentials, and leave balances. Assists with calculating and entering special payments such as bonuses, retroactive pay, shift differentials, stipends, and paid time off adjustments. Supports setup and maintenance of employee payroll records including direct deposits, tax withholdings, and voluntary deductions. Reconciliations & Audits: Assists with payroll reconciliations including wages, deductions, benefit premiums, PTO, garnishments, and tax withholdings. Assists with preparation of payroll-related reports and audit documentation. Identifies and escalates payroll discrepancies or trends to the Payroll Specialist. Administrative & Compliance Support: Supports year‑end and quarter‑end activities, including assistance with W‑2 preparation and balancing. Supports internal and external audit requests by providing accurate payroll documentation. Ensures confidentiality and secure handling of employee payroll information. Customer Service & Collaboration: Responds to routine payroll and timekeeping inquiries from employees and managers. Supports training efforts by assisting users with basic payroll and system questions. Performs other related duties as assigned. Customer Service Responsibilities: Demonstrate excellent customer service and standards of behaviors, encouraging, coaching, and monitoring the same in team members. Promote teamwork and direct communication with co‑workers; handle confidential information discretely and sensitively. Responsibilities in Quality Improvement: Contribute by identifying problems and seeking solutions; promote patient/family satisfaction where possible. Essential Job Qualifications Associate degree in Business, Accounting, or a related field, or equivalent payroll experience. 1–3 years of payroll, timekeeping, or administrative experience. Basic knowledge of payroll processes, timekeeping systems, and wage and hour practices. Strong attention to detail and ability to perform accurate data entry. Strong organizational skills with the ability to meet deadlines. Effective verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Familiarity with payroll systems (e.g., Workday, ADP, or similar platforms). Proficiency with Microsoft Office Suite. Physical Requirements Remain in stationary position: Frequently Traverse or move around work location: Occasionally Use keyboard: Majority Operate or use department specific equipment: None Ascend/Descend equipment or ladder: None Position self to accomplish the essential functions: None Receive and communicate information and ideas for understanding: Frequently Transport, position, and/or exert force up to 10 pounds: Occasionally Up to 25 pounds: None Accommodation Consistent with the Americans with Disabilities Act (ADA), Mary Free Bed Rehabilitation Hospital will provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact the Talent Acquisition team at View email address on click.appcast.io . Equal Opportunity Employer Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic. #J-18808-Ljbffr