Purchasing & Inventory Coordinator

Job Description

Job Description

Join an Extraordinary Team

VIVIFY is a fast-growing technology company in the clean energy space, and we're looking for a Purchasing & Inventory Coordinator to support our lab and corporate teams as we scale.

Reporting directly to the Director of Finance, your role is to own how VIVIFY buys — selecting and negotiating with vendors, setting inventory levels, designing the ordering process, and making sure every invoice is matched, coded, and routed to the right approver.

What You'll Do

Vendors & Purchasing

• Own the company's internal ordering process: triage requests, confirm specs and quantities, and keep requesters updated from order to delivery.

• Evaluate and select vendors for lab and corporate needs; negotiate pricing, terms, and lead times; and decide when to consolidate or switch suppliers.

• Place and coordinate orders for both lab and corporate teams, balancing cost, lead time, and priority.

• Coordinate new vendor setup with Finance, including W-9s and verification before first payment.

Inventory & Delivery

• Set par levels, reorder points, and stocking strategy for lab and corporate supplies.

• Track every open order through delivery and resolve late, partial, or incorrect shipments.

• Receive and verify incoming materials, maintain accurate inventory records, and hand off to the Lab Manager with complete documentation.

Process & Spend

• Design and own the procurement process, including how requests are submitted, prioritized, and fulfilled.

• Analyze spend by vendor and category, and report findings and savings opportunities to the Director of Finance.

• Recommend changes to purchasing and inventory policy as the company scales.

Accounts Payable Oversight

• Ensure invoices are matched to orders and receipts, coded correctly, and routed to the right approver.

• Oversee Brex transaction coding and receipt collection, and ensure approved bills are entered into our accounts payable system on schedule.

• Resolve invoice discrepancies with vendors and support month-end close.

Qualifications

• 2–5 years of experience in purchasing, procurement, or a buyer role, with exposure to inventory control and accounts payable.

• A track record of negotiating pricing and terms with vendors.

• Experience setting reorder points or par levels and managing inventory for an operating team.

• Ability to analyze spend data and turn it into recommendations; strong Excel or Google Sheets skills.

• Working knowledge of AP: three-way matching, GL coding, and vendor setup.

• Experience with Brex or a similar corporate card and expense management platform.

• Familiarity with an AP or accounting platform (e.g., QuickBooks, NetSuite, Bill.com).

• Experience using monday.com or a similar work management platform to track requests, orders, and workflows.

• Quick with technology: you pick up new software fast and adapt as our tools change.

• Comfortable managing requests from multiple teams at once.

• Sharp attention to detail — you catch the duplicate invoice, the wrong ship-to address, and the missing receipt.

• Experience in a lab, manufacturing, or engineering environment preferred.

• Associate's or bachelor's degree in business, supply chain, or accounting preferred.

Compensation & Benefits

$60,000–$80,000 per year, commensurate with experience. This is a full-time, on-site role based in Delray Beach, FL, working Monday through Friday, 8:00 AM to 6:00 PM. Benefits include employee health coverage and paid time off.

Why VIVIFY?

At VIVIFY, we're building more than innovative technology — we're building a culture of excellence. We move quickly, value ownership, and believe every team member has a direct impact on our success.

In this role, you'll sit at the center of how the company buys, receives, and pays — and you'll help build the process as we grow.

If you like bringing order to a process that touches every team, and you take pride in making sure nothing falls through the cracks, you'll thrive here.

\nCompany Description

VIVIFY is a fast-growing technology company in the clean energy space, built for people who think bigger. We aren't looking for employees—we're building a team of exceptional people who are driven, curious, and passionate about making an impact. Our culture is built on innovation, accountability, ownership, and continuous improvement.

If you thrive in a fast-paced environment where your ideas are valued, your work makes a difference, and every day brings new challenges, you'll fit right in. Join us and help build something extraordinary while growing your career alongside an ambitious, high-performing team.

Company Description

VIVIFY is a fast-growing technology company in the clean energy space, built for people who think bigger. We aren't looking for employees—we're building a team of exceptional people who are driven, curious, and passionate about making an impact. Our culture is built on innovation, accountability, ownership, and continuous improvement.\r\n\r\nIf you thrive in a fast-paced environment where your ideas are valued, your work makes a difference, and every day brings new challenges, you'll fit right in. Join us and help build something extraordinary while growing your career alongside an ambitious, high-performing team.