Legal Billing Specialist (E-Billing)

A bit about us:

We are growing exponentially and have been recognized as one of the top companies to work for within our industry! An accomplishment that we are very proud of and can attribute this to our exemplary employees and leadership team. With growth, comes opportunity to continue to really strengthen our infrastructure. We are hiring for several Legal Billing Specialist across the nation. Feel free to apply and speak to us about what opportunities you could be a great match for!

Why join us?

• Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance)
• Bonus eligible position
• Stable career opportunity
• Join a well established team who is invested in your growth and success
• Substantial growth in their business Nationwide
• Rewarding work and responsibilities
• Fully Remote, open to PST, CST, and EST Work Hours

Job Details

We are seeking an experienced and detail-oriented Legal Billing Specialist with a strong background in electronic billing (e-billing) to join our Accounting & Finance team. This role plays a critical part in ensuring accurate and timely legal billing processes while maintaining compliance with client-specific guidelines and law firm protocols.

If you thrive in a fast-paced environment, are well-versed in legal billing platforms, and excel in managing e-bill submissions and audits, this is an exciting opportunity to bring your skills to a dynamic and supportive team.

Key Responsibilities

• Prepare, review, and submit legal invoices through various e-billing systems (e.g., CounselLink, Serengeti, Legal Tracker, BillBlast).
• Monitor and track e-bill submissions to ensure timely approvals and payments.
• Collaborate with attorneys and legal staff to ensure billing accuracy and adherence to client billing guidelines.
• Identify and resolve billing rejections, discrepancies, or reductions by working directly with clients and billing portals.
• Maintain up-to-date knowledge of client-specific billing requirements and billing platform updates.
• Support month-end billing cycles and reporting by generating invoice summaries, aging reports, and ad-hoc billing data as requested.
• Assist with implementation and optimization of e-billing processes to increase efficiency and accuracy.
• Serve as the point of contact for internal stakeholders and external clients regarding e-billing inquiries and escalations.
• Ensure compliance with firm and client billing policies while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of legal billing experience, with significant hands-on experience in e-billing systems.
• Strong working knowledge of legal billing software (e.g., Elite, Aderant, or similar) and e-billing platforms.
• Familiarity with client guidelines, rate structures, and compliance protocols for law firms.
• Exceptional attention to detail and accuracy in invoice preparation and data entry.
• Strong problem-solving and analytical skills, with the ability to troubleshoot billing issues quickly and effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented mindset.
• Ability to manage multiple billing deadlines, prioritize tasks, and work independently in a fast-paced environment.
• Proficiency in Microsoft Office, especially Excel.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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