Project Coordinator

Job Description

Project Coordinator

Location: On-Site – Pheonix, AZ

Industry: Construction Management / Infrastructure

Employment Type: Full-Time

About the Opportunity

We are seeking an experienced and highly organized Project Coordinator to support a major, multibillion-dollar airport modernization and expansion program.

This is an exciting opportunity to work alongside a leading construction management team on one of the country's most significant aviation infrastructure initiatives.

The Project Coordinator will provide essential administrative, technical, and project management support to ensure successful coordination between project managers, contractors, engineers, airport stakeholders, and program leadership.

Key Responsibilities

• Support Project Managers and Construction Managers with daily project coordination, reporting, documentation, and administrative activities.
• Maintain and organize project records, including RFIs, submittals, change orders, contracts, meeting minutes, and correspondence.
• Track project schedules, milestones, deliverables, and action items to ensure timely completion.
• Coordinate meetings with contractors, consultants, engineers, airport operations personnel, and other stakeholders.
• Assist with project cost tracking, budget updates, invoice reviews, and change management documentation.
• Prepare weekly and monthly progress reports, presentations, meeting agendas, and project status updates.
• Maintain document control systems and ensure accurate distribution of drawings, specifications, and project correspondence.
• Support procurement activities, contract administration, and vendor coordination.
• Monitor outstanding project issues and follow up with responsible parties to ensure resolution.
• Assist with construction closeout, punch lists, commissioning documentation, and turnover activities.
• Help coordinate construction activities in an active airport environment while minimizing operational disruptions.

Qualifications

• 3+ years of experience in project coordination, construction administration, or project management support.
• Previous experience working on large-scale construction, infrastructure, transportation, or capital improvement projects.
• Experience supporting construction managers, general contractors, engineering firms, or owner's representatives.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with construction management platforms such as Procore, Primavera P6, Primavera Unifier, Aconex, or similar systems.
• Understanding of construction documentation, project schedules, contracts, and change management processes.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with multidisciplinary project teams.