Bookkeeper & Office Coordinator

Job Description

Job Description

This search is being conducted by Flex HR on behalf of TISAS Arms Corp. Qualified candidates should submit a resume within. 

Flex HR uses AI for document preparation and meeting transcription only — never to screen or evaluate candidates. All hiring decisions are made by a human recruiter. Roles may be posted on platforms like Indeed or LinkedIn, which are independent companies that may use AI in their own technology.

JOB DESCRIPTION 

Bookkeeper & Office Coordinator

TISAS Arms Corp · Buford, Georgia · Full-Time · Hourly Non-Exempt · Reports to Director of Finance & Operations

FLSA CLASSIFICATION 

This is a full-time position classified as Hourly Non-Exempt under the Fair Labor Standards Act. Both bookkeeping and administrative/office coordination duties involve the application of established procedures and do not qualify for the Administrative or Professional exemptions. The employee is paid an hourly rate for all actual hours worked and is eligible for overtime compensation at 1.5x the regular hourly rate for all hours worked in excess of 40 per workweek. Accurate time tracking is required.

About TISAS Arms Corp 

TISAS Arms Corp is the U.S. operating division of TİSAŞ — Trabzon Silah Sanayi A.Ş. — a Turkish firearms manufacturer founded in 1993 and recognized worldwide for engineering quality, manufacturing precision, and competitive value. From our distribution facility in Buford, Georgia, we receive firearms direct from our Trabzon manufacturing facility and ship to a growing dealer network across the United States.

Position Summary 

The Bookkeeper & Office Coordinator is a hybrid role combining day-to-day ownership of TISAS Arms Corp's financial recordkeeping with front-desk hospitality and light office management. Reporting to the Director of Finance & Operations, this role handles accounts payable and receivable, bank and credit-card reconciliations, general-ledger maintenance, expense-report processing, and support for month-end close. In parallel, this role serves as the professional face of TISAS Arms Corp at the front desk — welcoming dealers, vendors, ATF inspectors, and other visitors — and keeps the office running smoothly through supply management, vendor coordination, and general workplace hospitality.

This is an ideal role for an organized, personable professional who is equally comfortable reconciling a bank statement, greeting a walk-in dealer representative, and coordinating with the janitorial vendor. The Bookkeeper & Office Coordinator works closely with the Director of Finance & Operations, Compliance Manager, Operations Manager, external tax preparers, and every member of the TISAS Arms Corp team.

Key Responsibilities 

Accounts Payable and Receivable 

• Enter vendor invoices into the accounting system, verify accuracy against purchase orders, and route for approval per company policy. 

• Process weekly vendor payment runs (ACH, wire, and check) in coordination with the Director of Finance & Operations. 

• Maintain vendor master data, including W-9 collection, ACH banking details, and payment terms. 

• Generate and issue customer/dealer invoices; apply payments; follow up on aging receivables. 

• Maintain the accounts receivable aging report and escalate significantly overdue accounts to management. Bank, Credit Card, and Account Reconciliations 

• Perform monthly bank reconciliations for all TISAS Arms Corp operating and payroll accounts. 

• Reconcile corporate credit card statements against submitted receipts and expense reports; flag missing documentation. 

• Reconcile intercompany and clearing accounts on a monthly basis. 

• Investigate and resolve reconciling items promptly. 

General Ledger and Month-End Close 

• Record recurring and standard journal entries, including accruals, prepayments, and depreciation. 

• Support the monthly close process, including preparation of trial balance, close checklists, and standard financial reports. 

• Maintain the chart of accounts under the direction of the Director of Finance & Operations. 

• Assist with year-end close, audit preparation, and coordination with external tax preparers. 

Payroll, Tax, and Regulated Cost Accounting Support 

• Support payroll processing through the company's HRIS/payroll platform, including time-and-attendance import, review, and reconciliation. 

• Record payroll journal entries and reconcile payroll liability accounts. 

• Prepare and file state and local sales tax returns in Georgia and any other applicable jurisdictions. 

• Support the Compliance Manager with quarterly TTB Firearms and Ammunition Excise Tax (FAET) preparation. 

• Track and reconcile landed cost accounting for inbound container shipments from Trabzon, including customs duties, freight, insurance, and broker fees. 

• Prepare and issue annual 1099-NEC forms; maintain fixed-asset ledger; process employee expense reports. 

Front Desk and Reception 

• Serve as the primary point of contact for all visitors, dealers, vendors, and delivery personnel arriving at the Buford facility. 

• Greet visitors warmly and professionally; represent the TISAS Arms Corp brand at first impression. 

• Maintain the visitor sign-in log in accordance with company security policy and firearms facility access protocols. 

• Verify visitor identification, issue visitor badges (if applicable), and notify the appropriate host of the visitor's arrival. 

• Ensure visitors are escorted at all times when moving beyond the reception area; never allow unaccompanied access to warehouse, inventory, compliance, or restricted areas. 

• Recognize and appropriately handle ATF Industry Operations Investigators (IOIs) or other regulatory visitors — verify credentials, sign them in, and immediately notify the Compliance Manager and a Responsible Person. 

• Answer the main phone line professionally; route calls to appropriate team members or take detailed messages. 

• Receive and sort incoming mail and non-firearm packages; distribute to appropriate recipients; coordinate with the Warehouse team for firearm-related shipments. 

• Prepare outbound mail and courier shipments as requested; maintain postage machine and shipping supplies. 

Office Management and Facilities Coordination 

• Order and maintain office supplies (paper, ink, kitchen supplies, cleaning supplies) at appropriate stock levels; manage vendor relationships and reorder cycles. 

• Maintain a clean, organized, and welcoming reception area, break room, and shared office spaces. 

• Coordinate with facility service vendors including janitorial, HVAC, pest control, alarm monitoring, and office equipment maintenance. 

• Manage conference room scheduling and meeting logistics, including refreshments and audio-visual setup for internal and external meetings. 

• Support new-hire onboarding logistics, including desk setup, name plate, welcome materials, and coordination with the Operations Manager on office access. 

• Coordinate light office events such as team lunches, birthdays, holiday celebrations, and visitor lunches. 

• Maintain and troubleshoot basic office equipment (printers, copiers, coffee machine, phone system); escalate to IT or vendor as needed. 

• Support the Operations Manager and Safety Officer with facility-related documentation, including maintaining current copies of required OSHA and workplace safety postings. 

Required Qualifications 

• Minimum 2 years of full-cycle bookkeeping experience in a small-to-mid-sized business environment. 

• Solid working knowledge of standard bookkeeping principles including double-entry accounting, accruals, reconciliations, and month-end close. 

• Prior front-desk, reception, office coordination, or administrative experience — either in a dedicated role or as part of a hybrid role. 

• Fluency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, filtering, formatting), Outlook, and Word. 

• Experience with a modern accounting or ERP system (QuickBooks Online, Xero, Sage, NetSuite, Microsoft Dynamics, or comparable). 

• Warm, professional, and polished interpersonal skills; comfortable being the first person a visitor meets and the person a coworker asks for supplies. 

• Excellent attention to detail and accuracy; ability to identify and investigate discrepancies without prompting.