Office Manager

Job Description

Job Description

Benefits:

• Competitive salary
• Paid time off
• Training & development

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary
We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities 

• Maintain calendar of appointments and meetings
• Field incoming calls and digital appointment requests. Directing and scheduling clients to the appropriate party
• Input new clients into the customer portal. Keeping both portal and clients updated throughout the multiple phases of the project
• Pay and record invoices
• Ensure insurance companies have all necessary documents throughout the process of each project
• Verify updated W-9’s and COI’s for sub-contractors
• Invoicing and collections
• Update and maintain accounting software

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills