Office Assistant II

Requisition ID:


49140

Work Location:


Economic Development - Town Center Offices

Pay Range:


G.15, $35,006.40 - $54,246.40

Starting Salary:


Minimum of the Pay Range

Work Schedule:


Monday-Friday 8-5

Part Time Hours/Wk:


Job Open Date:


6/2/26

Application Deadline:


6/13/26

Job Duties:

The Virginia Beach Department of Economic Development consists of a small team of business development professionals and support staff who are responsible for recruiting national and international businesses to Virginia Beach, while also assisting the City's existing business community. Our team is seeking an Office Assistant II to serve as the first point of contact for visitors, clients, and community partners. This role is essential in creating a positive experience for everyone who walks through our doors. We're looking for someone with strong communication skills, a welcoming presence, and a commitment to high-quality service.
• Front Desk Manager - Serve as receptionist, answering telephone, inform department staff of visitors or deliveries, giving general information in response to public inquiries. Greet guests, offer beverages, direct to the appropriate meeting and room. Maintain cleanliness and appearance of reception area and coffee bar.
• Proofread and correct documents, copy, fax, scan and print documents for Department staff
• Fleet Manager-Tracks use and maintenance needs of the three Economic Development fleet vehicles. Manages the keys and security of the fleet assets.
• Operate and maintain standard office machinery and city standard software applications.
• Business Development Administrative Support-Salesforce Entry (Customer relationship management tool used to track all major activity in the Department) and Data Management Support. Assemble data and prepare salesforce reports that may help middle and upper-level managers to make decisions and track progress.
• Economic Development Public Email Manager-Intake and distribute emails as appropriate from the general Economic Development mailbox.
• Economic Development Information Manager - Sends out announcements and all staff communications as directed by the EAII.
• Department Mail Representative-Read and route incoming mail and assemble files and other materials to facilitate reply by a superior
• Coordinates Special Events/Office Celebration Assistant (Staff Parties/ Internal Events). Holds cards and sign in sheets at the front desk and maintains the staff announcements in the break room.
• Conference Rooms, Breakroom and Conference Room AV Manager - Manage room calendars, cleanliness, schedule meetings for supervisors as well as other staff in conference rooms and provide AV support as needed in conference rooms.

Benefits:

The City provides a comprehensive benefits package , including health, dental, and life insurance; retirement and savings plans; maternity/paternity and parental leave; holidays; and annual and sick leave.

Official City Job Description:

Working Conditions:

Minimum Requirements:

MINIMUMS: High school or GED plus one year (1) of experience in fields providing the required knowledge, skills and abilities, such as clerical or office assistant; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Passing score on a typing test may be required. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required

Attachments Required:


Preferences:

Customer Relationship Management (CRM) System Experience.
Experience scheduling and coordinating hybrid or virtual meetings using standard office software.
Experience with process improvement and organization.

Special Instructions:

• Please complete the application in its entirety and include your resume if required by the posting.
• Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
• You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V RS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.


Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.