Accounts Payable Specialist

Cash Review and Posting SpecialistResponsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.Major Duties and Responsibilities:AP Processing and Record Keeping:Gather necessary approvals and support for bill payment in accordance with the Grant of Authority policyCoordinate with Staff Accountant to ensure all AP related entries are accurately posted/accrued during month end close processReview journal entry activity and create monthly reconciliations for various cash, AR, cash clearing, and AP-related accountsWorks in conjunction with AP/Payroll accountant to open and deposit payments received via mailPerforms the daily posting of banking activity within accounting systemReview coding of invoices for accurate general ledger classificationAssist in the month-end, year-end and auditAssist in the remittance of unclaimed propertyFile paid invoices electronically and maintain file of unpaid invoicesWork with other departments to obtain approval of vendor servicesTake vendor calls and resolve disputed itemsWork with department leadership to ensure accurate coding/timeliness of invoicesReport all cash related discrepancies effectively to managementCash:Provides cash depositing data to outside billing and cash posting companyEducates department heads and supervisors on the use and submission of daily cash reconciliationsReview and post over the counter cash receipts (including check and credit card) for all locationsCode lockbox cash receipts to the proper general ledger accountReconcile cash deposits to support documentation from various departmentsManage and administer change drawers process (petty cash) for clinics and pharmacyPayroll:Reconcile hours reported per ADP payroll register prior to submission of payrollServe as reviewer of payroll data input by Payroll Accountant for accuracyIntegrity: Maintain strict confidentiality of payroll informationTeamwork: Assist team with annual auditServe as back up for certain duties of the Payroll Accountant and other team membersPerform other duties as requiredSkills and Abilities:Possess excellent written, verbal, and interpersonal communication skillsComputer literateCash, AP, & Payroll knowledgeStrong organizational skills; must be detail orientedAbility to follow up on pending issuesEducation and/or Experience:Required: High school diplomaRequired: 3 years’ experience in a comparable finance roleNetSuite experience preferred