OFFICE MANAGER

Office ManagerManages and coordinates office and warehouse operations and activities.Office Manager Duties and Responsibilities:Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing.Orders and maintains office supplies and inventory.Maintains office equipment; negotiates and monitors purchase and lease contracts.Analyzes and maximizes office productivity.Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.Develops and manages a central filing system including archives and vendor files.Establishes and monitors uniform correspondence procedures and style practices.Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.Manages office(s) security system.Prepares reports and correspondence as needed.Negotiates and maintains contracts with outside vendors.Manages office petty cash fund and reimbursement procedures.Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow.Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.HR generalist and some HR activatesSafety and OSHA 300 compliancePerforms other related duties as assigned by management.Office Manager Supervisory Responsibilities:Directly supervises 20 employees within the 5 department(s).Indirectly supervises 200 employees within the 5 department(s).Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.Office Manager Qualifications:Bachelor's degree (B. A.) or equivalent, two to four years related experience, or equivalent combination of education and experience.Basic competence in duties and tasks of supervised employees.Excellent verbal and written communication skills.Commitment to excellence and high standards.Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.Ability to work independently and as a member of various teams and committees.Acute attention to detail.Ability to deal effectively with a diversity of individuals at all organizational levels.Good judgment with the ability to make timely and sound decisions.Demonstrated ability to plan and organize projects.Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.Proficient in HR platform, Training videos program, Microsoft OfficeMust be able to speak, read, write, and understand the primary language(s) used in the workplace.Bilingual skills are a plus.Office Manager Competencies:Problem Solving -- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.Delegation -- Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.Leadership -- Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.Managing People -- Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills.Quality Management -- Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.Business Acumen -- Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.Cost Consciousness -- Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.Motivation -- Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.Planning/Organizing -- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.Quality -- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Quantity -- Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.Innovation -- Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.Office Manager Physical Demands and Work Environment:Continually required to standContinually required to walkContinually required to sitContinually required to utilize hand and finger dexterityContinually required to talk or hearOccasionally required to lift/push/carry items less than 25 poundsContinually loud noise (examples: metal can manufacture, large earth-moving equipment)Continually very loud noise PhonesOffice Manager Benefits:Paid Time OffEmployee Discounts401KMedical, Vision, & Dental InsuranceShort & Long Term Disability InsuranceAccidental, Critical, & Hospital Indemnity InsuranceTerm Life Insurance