Administrative Support Assistant

Administrative Support Assistant As an Administrative Support Assistant, GS-0303-7, your typical work assignments will include the following under supervision: Serve as the primary administrative point of contact for the Office of the Vice President of College Operations; manage and coordinate the Vice President's calendar, meetings, operational schedules, appointments, and administrative deadlines. Perform and coordinate administrative functions including timekeeping, travel, procurement and purchase-requisition support, property and supply management, records management, meeting coordination, and preparation of administrative documentation. Use office automation and information systems to track administrative actions, deadlines, procurement requests, correspondence, reports, records, and other College Operations activities. Prepare, review, organize, and maintain official correspondence, meeting materials, records, files, reports, and other administrative documents; ensure accuracy, completeness, proper routing, and timely follow-up. Coordinate administrative actions and communications between the Office of the Vice President and College Operations departments, SIPI offices, BIE offices, vendors, and other stakeholders; track requests and follow up on outstanding actions. Receive and screen inquiries, visitors, telephone calls, and correspondence; determine appropriate routing, provide routine information, and elevate matters requiring management attention.