Athletics Clerk

Athletics Clerk

An Athletics Clerk is an entry-level position to support the multi departments under Student Services. Provide support directly to the departments Administrative Assistants and Athletic Director with day-to-day tasks. Teamwork is essential to the efficiency and effectiveness of a department, therefore as tasks are completed, check in to provide additional support.

Education and Qualifications:

• High school degree or an equivalent qualification preferred.
• Organizational skills
• Oral and written communication skills

Duties and Responsibilities:

• Keeping and maintaining records of department expenditures.
• Reporting budget shortages to the supervising authority.
• Following the instructions of the Department Administrative Assistants.
• Create Purchase Orders (POs) from departments generated budget and keep track of POs in accordance with account codes to manage budget for department.
• Meeting deadlines for completion of the delegated task.
• Submitting and following up with any needed IQ tickets.
• Conducting expenditure card reconciliation monthly.
• Create and maintain a system to organize all receipts auditing purposes.
• Proper storage and handling of receipts.
• Preparing reports on budget balances and outstanding POs.
• Submission of necessary items to fellow departments, including but not limited to Accounts Payable, HR, and/or Payroll to ensure records are being updated accordingly.
• Coordinating with team members and other internal departments of the organization.
• All other duties as assigned.

Skills and Specifications:

• Strong organizational skills.
• Ability to manage time efficiently and effectively.
• Skill of being a good team worker.
• Good interpersonal skills for interacting with and coordinating work within the departments of the organization.
• Good work ethic.

Charter & Community Responsibilities:

• Convey the charter's mission to the public and encourage support in accomplishing the mission.
• Illustrate understanding of Charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

Charter Atmosphere:

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness of students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains Jubilee culture.