Administrative Specialist, Research Integrity and Compliance

Description

The Administrative Specialist provides higher-level administrative and specialized program support for
the USF Research CARE (Compliance Analytics Risk and Ethics) Research Integrity and Compliance
(RIC) programs. This position supports administrative operational and compliance-related activities
across CARE/RIC and functions as a shared administrative resource for the team. The role performs a
wide range of administrative and program support duties including coordinating meetings and calendars
preparing correspondence reports and presentations supporting training assisting with meetings and
record keeping and facilitating document routing signature workflows and administrative follow-up. The
position requires the use of judgment discretion and strong organizational skills and supports
leadership program staff and internal and external partners.

This position typically reports to an Assistant Director and supports CARE Research Integrity and Compliance program operations. The Administrative Specialist performs a variety of administrative duties ranging from general office support to complex administrative coordination and compliance documentation. This is a higher-level office support position within the USF Research CARE requiring advanced administrative skills attention to detail and proficiency with standard desktop applications.

The responsibilities for this position include:

• Respond to and initiate inquiries related to CARE/RIC operations including questions regarding meetings and program administration; explain policies answer questions.
• Coordinate calendars schedule meetings and assist with planning and prioritizing appointments for Assistant Directors and program leadership.
• Plan and support internal and external meetings including preparing agendas and meeting materials meeting set-up confirming attendance and providing follow-up support.
• Prepare format edit and distribute correspondence memorandum letters reports presentations committee communications MOUs inspection letters and other compliance-related documentation.
• Assist with preparation of PowerPoint presentations meeting packets surveys and outreach materials.
• Perform specialized administrative duties to support CARE Research Integrity and Compliance programs applying discretion and sound judgment within established operating guidelines.
• Maintain organized electronic and physical records related to meetings correspondence reports training and compliance documentation.
• Track deadlines and follow up on pending approvals signatures reports submissions and administrative requests to support continuity of operations.
• Compile research gather and maintain information from databases documents and institutional systems as needed for administrative and reporting purposes.
• Perform other administrative and program support duties as assigned to support the mission and function of CARE Research Integrity and Compliance.
• Serve as a point of contact for internal and external inquiries related to program operations. Initial point of contact for RIC main phone number line.
• Maintain organized records and files for compliance inspections agreements and approvals.
• Performs other duties as assigned.

Minimum Qualifications

This position requires a high school diploma or equivalent with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Experience providing administrative support within a university research compliance healthcare or regulated environment. Experience with document routing signature workflows and meeting support. Experience preparing official correspondence reports and presentations. Familiarity with university administrative systems and procedures.

Additional Information for Applicants

This position requires a Level I background check.

Hiring salary range: $38916 - $47000.

Required Experience:

IC