Administrative Coordinator

The Administrative Coordinator serves as the key liaison between field employees and office staff. This role ensures that communication, scheduling, and project data are managed efficiently and accurately to support active utility and infrastructure projects. The ideal candidate is highly detail-oriented , organized, and skilled in problem-solving, with a demonstrated ability to prioritize tasks and work independently under direction.

Responsibilities

• Communicate and serve as the liaison between field and in-office staff to support daily operations and project execution.
• Review weekly employee time sheets for accuracy and submit approved records to payroll.
• Perform daily, weekly, and monthly crew data input utilizing customer portals, as required.
• Maintain and communicate crew member records and rosters in accordance with customer requirements.
• Set up and coordinate new jobs and/or new customer accounts as assigned.
• Collect, organize, and analyze project data in Excel for all assigned projects.
• Complete and/or review daily and weekly crew revenue reporting.
• Calculate preliminary billings for all assigned projects upon completion.
• Ensure timely billing to customers based on established billing milestones.
• Provide administrative support to division staff and project teams.
• Assist the Vice President and Manager(s) with special projects, reporting, and documentation needs.
• Interact professionally with managers and team members within and between departments, both in writing and verbally.

Requirements

• High School Diploma or equivalent.
• Proficiency in Microsoft Office Suite.
• Advanced skills in Microsoft Excel, including data analysis, formulas, and reporting.
• Strong communication, leadership, and organizational skills.
• Ability to organize and prioritize workload and work independently when given instruction.
• Strong problem-solving skills and high attention to detail.

Preferred Qualifications

• College degree or some college coursework preferred.
• 2+ years of solid administrative or project coordination experience preferred.
• Previous experience in the construction and/or utilities industry is a definite plus.

Why Work With Us

Dynetek Solutions offers competitive compensation, opportunities for growth, and the chance to support critical infrastructure projects across the Southeast in a collaborative, safety-focused environment. Join a company that values initiative, integrity, and innovation.