Staff Accountant

Job Description

Job Description

Description:

Position Summary

The Staff Accountant is an hourly, fully on-site position based in City of Industry, CA, reporting to the Accounting Manager and responsible for supporting daily accounting operations, including accounts payable, disbursements, expense and credit card administration, vendor reconciliations, and ERP data maintenance. This role supports month-end close activities, product costing and pricing updates, audit preparation, and process improvement initiatives while ensuring accurate, timely, and compliant financial records in accordance with company policies and accounting standards.

JOB FUNCTIONS

Accounts Payable & Disbursements

• Prepare, approve, and process freight invoices in Ross
• Process and post invoices via GRN using three-way match (GRN, PO, invoice)
• Process invoices through batch processing, including reconciliation of non-PO invoices with approvals
• Process vendor invoices
• Reconcile vendor and supplier statements and resolve discrepancies
• Process online and manual payments
• Execute weekly check runs, including check preparation, printing, and upload to the bank
• Set up new suppliers and vendors and process vendor credit applications

Expense & Credit Card Management

• Review and approve employee expense reports in Paylocity
• Process monthly AMEX credit card statements, including receipt collection, approval verification, and entry in Ross
• Reconcile and process month-end Chase credit card activity

Month-End Close & Reporting

• Run GRN reports on a weekly basis
• Run AP & AR Aging
• Support month-end close activities, including reconciliation of utilities, rent, and HR-related expenses entered in Ross
• Prepare and post monthly accruals
• Reconcile GRN balances with vendor statements

Product Costing and Pricing Updates in ERP

· Support preparation of costing analysis files for new products

· Support preparation of costing for re-costing of existing products

· ERP pricing Set-up/Upload

· Audit pricing list against invoice registers and price sheets for accuracy

· Maintain pricing monthly, quarterly, semi-annually

· Maintain pricing expiry dates

Audit & Compliance

• Provide audit review support, including documentation preparation and responding to auditor inquiries
• Maintain accurate records in compliance with company policies and accounting standards

Projects & Process Improvements

• Update and maintain vendor contact lists for automated ACH receipts
• Participate in accounting projects and process improvement initiatives

Ad Hoc & Cleanup Activities

• Support manual check cleanup and GRN cleanup as needed
• Assist with ad hoc accounting assignments based on business needs

Requirements:

SKILLS/KOWLEDGE/EXPERIENCE

REQUIRED

• B.A./B.S. Degree from a 4-year College or University.
• Bachelor’s degree in Accounting, Finance, or related field
• 4+ years of accounting or accounts payable experience preferred
• Experience with ERP systems (Ross experience a plus)
• Strong reconciliation, organizational, and analytical skills
• Ability to manage deadlines and multiple priorities in a fast-paced environment
• Proficient in Microsoft Excel and financial systems
• Business Acumen

DESIRED

• Knowledge of general manufacturing environment & practices.
• Strong interpersonal skills.