Office Services Supervisor

Office Services Supervisor

Corgan is actively recruiting a dynamic Office Services Supervisor to join the firm as part of our Shared Services team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

1. Oversee the daily operations of office facilities, including coordination with the landlord for office maintenance and cleaning services
2. Oversee weekly rounds and routines throughout the facility to ensure that issues are addressed in a timely manner
3. Coordinate and prioritize office tasks and assignments, ensuring timely completion
4. Facilitate effective communication within the office, coordinating meetings, and ensuring all staff members are kept informed of important updates
5. Assist with preparing and proofreading headcount, transportation, onboarding reports, and other documents
6. Establish and maintain relationships with vendors, such as office equipment suppliers, maintenance contractors, and cleaning services
7. Assist with access control and security systems
8. Assist with scheduling and follow-ups on individual furniture repair/modifications requests
9. Provide support as the primary interface with landlord for maintenance, repair, and security issues when the office services manager is not present
10. Assist with administrative and setup logistics for local office events
11. Collaborate and delegate office tasks with other staff to promote equitable work distribution, resolve scheduling and employee concerns, and foster a collaborative team environment
12. Develop and maintain efficient record-keeping systems for both physical and electronic files, ensuring documents are properly organized, stored, and archived
13. Assist with budget preparation, cost savings opportunities, and tracking office expenses
14. Participate in on-call rotations for all office locations
15. Assist with coordinating employee onboarding and offboarding processes
16. AED/CPR training and machine maintenance
17. Coordinate service and maintenance for company vehicles
18. Provide coverage for office services staff as needed
19. Participate in and coordinate special projects as requested
20. Ability to manage a team of up to 5 office administrators

Qualifications

• 5+ years of experience in facilities/office services
• Bachelor's degree; or combination of high school diploma and equivalent experience
• Exceptional client service skills
• Adapts to a rapidly changing environment, exhibiting flexibility to maintain evolving responsibilities and accountabilities
• Occasional lifting is required
• Uses MS Office Suite and other business applications

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

Base Salary Range: $68,000-$97,000 annually New York locations only. The estimate range represents the general base salary range of candidates hired in New York only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.

EOE/M/F/Disability/Vet

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