Executive Administrative Assistant

What you'll bring to the team We are seeking a sharp, adaptable Executive Assistant to serve as a trusted partner to our Park President and keep our day-to-day operations running seamlessly. In this role, you’ll master high-level executive support—from complex scheduling and travel to expense management—while driving broader workplace coordination. If you bring exceptional organization, sound judgment, and absolute discretion in a fast-paced environment, we’d love to hear from you. This is a Fully Onsite position based at LEGOLAND Florida. Qualifications & Experience Key Responsibilities Executive Support & Calendar Management: Manage complex calendars across multiple time zones, anticipate leadership needs, resolve scheduling conflicts, and handle confidential information with strict discretion. Travel & Meeting Coordination: Oversee seamless domestic and international travel itineraries, along with full meeting logistics, agendas, briefing materials, presentations, and action-item tracking. Financial Administration: Process expenses, purchase orders, and invoices accurately and promptly, ensuring proper approvals and supporting basic budget tracking. Office & Workplace Operations: Coordinate daily office operations, vendors, supplies, and meeting spaces to maintain a professional, welcoming environment while driving administrative process improvements. HR & Employee Engagement: Partner with HR and IT to support onboarding logistics, team offsites, employee engagement, recognition programs, and charity initiatives. Projects & Stakeholder Communication: Serve as a central contact for internal/external stakeholders, collaborate with regional and global EA networks, and provide cross-functional support for special projects and reporting. Community & Stakeholder Engagement: Partner with the Chamber of Commerce, local Winter Haven businesses, and Merlin charitable organizations to drive key community and organizational initiatives. Qualifications and Experience Demonstrated experience in an administrative or executive support role in a fast-paced environment. Experience supporting senior leadership and preparing executive-level materials preferred. Experience supporting office operations, events, or workplace coordination is beneficial. Strong organizational, planning, and time management skills with high attention to detail. Ability to manage multiple priorities, adapt to changing demands, and meet deadlines. Effective communication skills, both written and verbal. Strong interpersonal skills with the ability to build relationships across teams. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Ability to handle confidential information with discretion and professionalism. Benefits Excellent Health Care Options: Comprehensive medical, dental, and vision coverage.Paid Time Off (PTO).Merlin Magic Pass: Free entry for friends and family to our amazing parks & attractions.Recognition Programs and Rewards.401(k) Program: Save for the future with company matching contributions.Tuition Reimbursement Programs: Get support for further education and career growth.Numerous Learning and Advancement Opportunities: Grow your skills and advance your career with us! Pay Range Competitive #J-18808-Ljbffr