Executive Assistant

divh2Executive Assistant To Support Our CEO Co-Founder/h2pIvo has built some of the best AI-native products in a massive category: enterprise contracts. We help in-house legal teams review, negotiate, and understand their agreements with the precision of their best lawyer, not just their playbook./ppAfter raising our Series A at the end of 2024, we grew 6x in 2025, closed 50+ six-figure deals, signed our first seven-figure enterprise customers, and partnered with companies like Uber, IBM, Reddit, Pinterest, DoorDash, General Motors, Atlassian, and Canva. At the start of 2026, we raised a $55M Series B to keep building. Were ranked in the top 5% on RepVue, and were a five-days-in-office team at our HQ on Montgomery Street in downtown San Francisco./ph3Be the Connective Tissue/h3ulliPartner closely with the Chief of Staff. You both share a single picture of what the CEO is doing, whats coming next, and what needs to be unblocked, and you cover for each other when one of you is offline./liliCoordinate with the leadership team, board, investors, customers, and candidates on the CEOs behalf, with the polish those audiences expect./liliPrep meeting materials and pre-reads, take notes when needed, and capture clear next steps./liliHelp host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered./li/ulh3Own the Calendar/h3ulliManage the CEOs calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most./liliMake hard trade-offs in real time. When two important things conflict, you make the call (or know exactly when to escalate)./liliBuild the weekly cadence: standing 1:1s, leadership meetings, customer time, focus blocks, and recovery time after travel./li/ulh3Run Travel and Logistics/h3ulliBook and manage all travel (flights, hotels, ground transport, on-site logistics) for a CEO who travels often, including domestic, international, and customer trips./liliBuild clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does./liliHandle expenses, receipts, and reimbursements promptly so nothing piles up./li/ulh3Run the Inbox/h3ulliTriage the CEOs inbox: surface whats urgent, draft replies in his voice for routine items, and make sure nothing important slips through./liliTrack follow-ups and commitments, internal and external, and close the loop./li/ulh3Make the Small Things Invisible/h3ulliRestaurant reservations, gifts, personal logistics that bleed into the workday, the dozens of one-off asks a week. You handle them quietly and well./liliSpot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it./li/ulh3What Were Looking For/h3ulli3+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting or banking, or a high-bar in-house EA role./liliExceptional organization. You can hold a hundred moving pieces in your head and on paper, and never drop one./liliStrong written communication. You can draft a polished note to a board member, a warm reply to a candidate, and a tight internal update, all in the CEOs voice./liliHigh judgment and total discretion. Youll be in the room (or on the thread) for sensitive conversations every day./liliA bias to action. You dont wait for things to be set up; you set them up. Today over tomorrow./liliComfort with the unglamorous. Calendars, expense reports, and dinner reservations are most of the job, and you take pride in doing them perfectly./liliIn-person, in San Francisco, five days a week, with flexibility on hours when travel or events demand it./li/ulh3Bonus Points/h3ulliExperience supporting a founder through a Series B or scale-up phase./liliComfort with tools like Google Workspace, Slack, Notion, Ramp, and travel platforms (or you can pick them up in a week)./liliA sense for hospitality. You make people feel taken care of, whether thats a board director visiting the office or a candidate flying in./liliA second set of skills youd like to grow into over time (project management, ops, chief-of-staff-adjacent work). This role is the foundation, not the ceiling./li/ulh3Why This Role Is Special/h3ulliYoull work shoulder-to-shoulder with a founder building one of the fastest-growing AI companies in legal tech. Your work directly shapes how he spends his time, and how Ivo grows./liliYoull be one of the most trusted people in the company from day one./liliYoull see the whole company (product, sales, customers, board, recruiting) not just one corner of it./liliWe invest in our people. Strong EAs at Ivo grow into bigger ops, chief-of-staff, or people-team roles over time, if thats what they want./li/ulh3Logistics/h3pLocation: San Francisco, in-office five days a week. Our HQ is at 100 Montgomery Street in downtown SF, a short walk from Embarcadero BART./ppHours: Standard business hours with flexibility. Expect occasional early mornings, late evenings, or weekend touchpoints around travel and major events./ppReports to: CEO co-founder. Primary support is for the CEO, with the possibility of extending support to other members of the executive team over time./ph3Compensation Benefits/h3ulliFull medical, dental, and vision coverage./liliFive-days-in-office culture with stocked snacks, dinners for anyone working past 7pm, and Uber home covered./liliA team that ranks in the top 5% on RepVue and that youll actually like spending the day with./li/ulh3FAQ/h3pIs this a chill gig?/ppStartups are very hard, especially when theyre growing fast. Youll have a ton of responsibility and theres always more to do than time to do it. Its real work, and the people, the pace, and the upside are why people stay./p/div