Senior Administrative Assistant

Senior Administrative Assistant

This position provides administrative support to the Senior Vice President and Chief Financial Officer, including coordinating calls and meetings with investors, general meeting and event planning, preparing and editing written materials, conducting basic research and assisting with other ad hoc items as needed.

More specifically, the Senior Administrative Assistant is responsible for following:

• Provide strong comprehensive administrative support to the Chief Financial Officer.
• Coordinate virtual and in-person meetings with investors. Field and triage inquiries from the investor community.
• Serve as a general liaison with internal/external stakeholders, managing communication and correspondence efficiently and professionally.
• Coordinate general internal and external events (both in-person and virtual), including budgeting, room set-up, preparation of meeting materials, and agenda preparation.
• Design, prepare, and/or edit written and digital materials for both internal and external audiences using PowerPoint, Excel and Word.
• Conduct basic research, compile data as needed, and use digital and AI-enabled tools to support drafting, summarization, and administrative efficiency while exercising sound judgment, accuracy, and confidentiality.
• Handle confidential information with discretion and professionalism.
• Perform basic bookkeeping tasks such as expense reports, invoicing, and budgeting and expense-tracking.
• Perform general administrative duties, such as preparing correspondence, proofreading documents, copying, filing, ordering of supplies.
• May support various special projects, particularly involving budgets and preparations for Board and senior management meetings.
• Assist other departments and executives with special assignments as needed.

Qualifications:

• Associates degree or equivalent experience required.
• Minimum five years' administrative experience in a corporate environment strongly preferred, experience with a Fortune 500 company preferred.
• Ability to effectively and professionally communicate and interact with personnel at all levels within the company and outside of it.
• Able to maintain a high level of confidentiality and discretion.
• Strong time management, organizational, oral, and written communication skills.
• Proactive, self-motivated, and detail-oriented.
• Strong analytical skills, with excellent problem-solving ability.
• Advanced PC skills, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and Visio), Docusign, and the ability to learn and use new business systems, collaboration platforms, and workflow or automation tools.
• Proficiency using AI-assisted productivity tools, including M365 Copilot, to support meeting preparation, note organization, document drafting, summarization, and information retrieval, with the ability to validate outputs, protect confidential information, and apply appropriate judgment in a corporate environment.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.

Geographic Disclosure

New York State (effective 9/17/2023) for jobs, promotions or transfer opportunities that will physically be performed in the State of New York or that will be reporting to a supervisor, office, or other work site in New York:

Compensation Range: $100,000-$113,000

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.