Administrative Assistant

Job Title: Facilities Coordinator / Specialist

Location: Stamford, CT 06901 (ONSITE)

Pay Range: $20.68 22.06/Hr. On W2 (Depending on Experience/Interview)

Duration: Contract Role (Possible Extension or Temp to Hire for Right Candidate)

Available Schedule: Monday to Friday 08:00 AM to 04:00 PM (can be a little flexible)

Job Description:

The Facilities Coordinator will serve as a primary point of contact at the site, supporting day-to-day facilities operations and ensuring workplace issues are addressed promptly and efficiently.

This role will work closely with an experienced Facilities Manager (FM) and assist with service requests, site maintenance, pantry supplies, and general administrative tasks.

Serve as a friendly and professional point of contact for employees and visitors at the site.

Monitor and respond to general facility-related issues, such as:

Stains or damage to carpets

Doors that are not closing properly

Burned-out light bulbs

Damaged desks or office furniture

Broken keys or locks

Malfunctioning coffee machines and other office equipment

Receive and relay facility-related requests to the appropriate internal help desk or support team.

Enter and track service tickets in the ticketing system to ensure issues are addressed and resolved.

Follow up on open tickets and communicate updates to employees and internal teams.

Assist with ordering and maintaining pantry and office supplies, including:

Cutlery

Coffee

Pantry items

Other workplace supplies as needed

Work closely with a seasoned Facilities Manager to support daily site operations.

Help maintain a clean, organized, functional, and welcoming workplace.

Perform general administrative and facilities-related duties as assigned.

Required Skills

Friendly and professional demeanor with strong customer service skills.

Comfortable working in a customer-facing environment.

Ability to remain calm and professional when handling multiple requests or issues.

Good basic computer skills, including:

Typing and responding to emails

Basic Microsoft Excel skills

Ability to learn and use a ticketing system

Basic math and organizational skills.

Ability to communicate effectively with employees, vendors, and internal support teams.

Willingness to learn and adapt to new processes and systems.

Preferred Skills

Previous experience working in facilities, office administration, or workplace operations.

Experience using a Computerized Maintenance Management System (CMMS).

Strong administrative and coordination skills.

Experience managing service requests, work orders, or maintenance tickets.

Experience

Some prior professional work experience is preferred.

Education

High School Diploma or GED required.

Associate's or Bachelor's Degree preferred.

Software Skills

Microsoft Office Suite, including Outlook, Word, and Excel.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.