Sr Administrative Assistant

Senior Administrative Assistant

We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team. In this role you will work in a fast-paced environment with highly productive, results focused, and passionate teams. The Senior Administrative Assistant is a critical team member and ensures that the operations of the Global Conference Operations department run smoothly and efficiently. This person will balance departmental administrative assistance and support, as well as project coordination/management.

What you will do:

• Performs diversified administrative tasks and special assignments in support of the GVP of Conference Operations along with 6-8 Global Operations VPs, according to Company and Department procedures while exercising a high degree of discretion and initiative.
• Interacts in a professional manner with senior executives internally and externally.
• Works autonomously to manage projects and maintain communication with interested parties.
• Serves as "center of excellence" by bringing together task forces, inclusive of individuals across the company, to problem-solve complex issues.
• Proven ability to analyze data, research ideas, and coordinate projects.
• Act as project ambassador by providing proactive support on important projects, meetings, presentations, etc., by ensuring task forces are properly staffed.
• Excellent ability to build and maintain relationships across the Events business, as well as the company, to ensure collaboration on key initiatives.
• Demonstrates decision making ability within scope of responsibilities and identifies problems within process flow (i.e. meeting agendas, participants, etc.).
• Recommends & modifies project processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise.
• Fully manages the calendar of the GVP/VPs and collaborates with the staff of other members of the Conferences Leadership team and OC as needed.
• Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning.
• Participates in team meetings/events and other activities that improve processes and morale.
• Understands the administrative role and provides support, mentoring and guidance to colleagues.
• Administrative duties include: entering and reviewing T&E submissions, taking meeting minutes, conference and video call scheduling, communication drafting, spreadsheet/PowerPoint creations, etc.
• All other duties as assigned.

What you will need:

• Bachelor's degree preferred, advanced degree a plus.
• 8+ years of experience in an administrative/project management capacity.
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment.
• Experience with project coordination/management.
• Must have an excellent work ethic.
• Maintains a high sense of urgency.
• Excellent communications skills (written and oral).
• Ability and willingness to travel domestically and internationally.
• Advanced problem solving, organizational and analytical skills.
• Must be proficient in Microsoft Word, Outlook, PowerPoint and Excel.
• Must be highly organized with good time management skills.
• Must have a high attention to detail.
• Willingness to travel approximately 5 times per year globally.