Administrative Assistant - People

Administrative Assistant - People

Pfizer is hiring for an Administrative Assistant - People Position in Midtown, New York City. Base pay starts at $31.36/hr. #TransparentPay #TransparentSalaries #NYCJobs #SalaryTransparency

The Administrative Assistant, People Experience, Biopharma, PGS & GTS is responsible for providing administrative and organizational support to two People Experience leadership team members: the SVP, People Experience, Biopharma and the SVP, People Experience PGS & GTS, including but not limited to efficient calendar management, travel arrangements, preparation for and set-up of team meetings, preparation and distribution of presentations and materials.

Role responsibilities include:

• Working closely with SVP, People Experience, Biopharma and SVP, People Experience PGS & GTS providing administrative support and provide adhoc support to respective teams
• Handling correspondence / documents of confidential nature and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses.
• Proactively coordinating leadership and team meetings, preparing and editing meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as MS Teams.
• Exercising sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.
• Providing support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.
• Serving as backup to Executive Assistant to EVP, Chief People Experience Officer.
• Completing quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them.
• Embracing and championing Pfizer Values and Lightspeed behaviors.

Qualifications include:

• 3+ years' experience of providing administrative support to senior leaders.
• Excellent communication and collaboration skills.
• Ability to execute initiatives in a timely manner with high quality.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Ability to work well both in team environment as well as operate independently with minimal supervision.
• Independent, proactive and anticipates needs.
• Ability and professional demeanor to interface with senior management and must be able to exhibit good judgment in handling confidential information.
• Excellent attention to detail and proofreading skills.
• Proficiency in MS Teams, Word, Excel, PowerPoint, and Outlook are essential.
• Adept at learning new technologies and tools.
• Additional Location Information: Cos Cob, CT.
• If candidate's primary location is NYC, role requires willingness to travel to our Cos Cob CT office a few times/month.

The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.