Administrative Assistant

Job Description

Job Description

We are looking for an organized and proactive Administrative Assistant to support daily office operations in Purchase, New York. This long-term contract position is ideal for someone who can manage shifting priorities, maintain accurate schedules, and provide dependable administrative support across a busy team. The role requires strong attention to detail, clear communication, and the ability to keep workflows running smoothly in a fast-paced environment.

Responsibilities:

• Coordinate meeting schedules, appointments, and calendar updates to help maintain an efficient daily workflow.

• Provide day-to-day administrative support, including preparing documents, organizing records, and handling routine office tasks.

• Communicate with internal teams and external contacts in a detail-oriented and effective manner to relay information and support ongoing activities.

• Track deadlines, follow up on action items, and help ensure assignments are completed on time.

• Maintain orderly filing systems and keep administrative information accurate, accessible, and up to date.

• Assist with correspondence, reports, and other materials needed to support business operations.

• Help manage priorities for multiple requests while responding promptly to changing business needs.

• Previous experience in an administrative support or office coordination role.
• Demonstrated ability to manage calendars and schedule appointments accurately.
• Strong organizational skills with careful attention to detail.
• Clear written and verbal communication skills.
• Ability to handle multiple tasks efficiently in a deadline-driven environment.
• Proficiency with standard office software and administrative tools.
• Sound judgment and the ability to work with minimal supervision.