Administrative Assistant

Job Full Description

The Administrative Assistant supports the Office Manager and Plant Management team with all administrative duties at the plant, ensuring smooth day-to-day operations and efficient communication between departments

• Phone & Mail Handling: Primary phone coverage (first to answer all incoming calls), sort and distribute incoming mail, date-stamp and route mail
• Shipping & Receiving: Prepare and mail USPS/UPS/FedEx packages, oversee shipping/receiving functions, including inventory and maintenance of inventory records
• Office Administration: Maintain general files area, organize and maintain file systems, manage employee personnel files, make copies, and order supplies
• Support Functions: Assist with bookkeeping/accounting tasks as needed, prepare routine correspondence, and help with general administrative questions (employment, pay, benefits)
• Operational Support: In some locations, assist with production data entry, processing bills of lading, invoicing, vendor communication, and coordinating driver flow
• Safety & Compliance: Help maintain a clean, organized, and safe work environment, ensuring adherence to safety and quality standards

Worcester, MA
3452
1241 Main Street
Suite 5
Worcester, MA 01603