Accounts Payable Administrator

Job Description

Job Description

We are looking for an Accounts Payable Administrator to support efficient and accurate payment operations for our team in Auburn, Massachusetts. This position focuses on invoice handling, expense review, and vendor account coordination while helping maintain strong financial records. The ideal candidate brings prior accounts payable experience, sound judgment, and a careful approach to detail in a fast-paced environment.

Responsibilities:

• Review and enter vendor invoices with accuracy, including matching purchasing documents and receiving records before payment approval.

• Prepare and code invoices that are not tied to purchase orders to ensure proper accounting treatment and documentation.

• Support recurring payment cycles by assisting with weekly check processing and electronic fund transfers.

• Record and apply vendor credit memos and keep related account activity up to date.

• Track advance payments made to suppliers and maintain clear supporting records for reconciliation purposes.

• Communicate with vendors to research discrepancies, answer payment questions, and resolve outstanding issues promptly.

• Examine employee reimbursement submissions to confirm eligible expenses, identify exceptions, and ensure accurate posting.

• Contribute to tax and reporting support activities as needed, including documentation related to expense records and vendor payments.

• Perform additional accounts payable and administrative tasks that help keep financial operations running smoothly.

For immediate consideration please reach out to me directly. Eric Lebow View phone number on ziprecruiter.com

• Bachelor’s degree in business or a related field, or equivalent hands-on experience in accounts payable or a similar accounting support role.

• At least 2 years of relevant experience handling invoice processing, payment support, and vendor account coordination.

• Working knowledge of accounts payable practices, including invoice coding, voucher processing, and expense reimbursement review.

• Experience using Microsoft Excel for tracking, reviewing, and organizing financial data.

• Familiarity with expense reporting tools such as Concur is strongly preferred.

• Strong organizational skills with a high level of accuracy and attention to detail.

• Ability to manage confidential information responsibly and maintain dependable, well-documented records.

• Reliable, detail-oriented, and able to work independently while meeting recurring deadlines.

For immediate consideration please reach out to me directly. Eric Lebow View phone number on ziprecruiter.com