Accounting Specialist

Job Description

Job Description

A growing construction-related organization located in Queensbury, NY is seeking an ( fully onsite) Accounts Receivable & Payroll Coordinator to support its accounting team. This role will focus primarily on accounts receivable, billing, and payroll support, while assisting with project-related documentation and compliance requirements.

This is an excellent opportunity for an accounting professional who enjoys a variety of responsibilities, values teamwork, and is looking to grow within a stable and well-established organization.

Responsibilities

• Manage accounts receivable processes, including invoicing, payment tracking, collections, and reconciliations
• Assist with payroll processing and related administrative tasks
• Support AIA billing and project invoicing activities
• Maintain contract documentation and project records
• Assist with certified payroll reporting and compliance requirements
• Track and manage PRC numbers and related project information as needed
• Communicate with internal teams, vendors, clients, and project managers regarding billing and payment matters
• Provide general accounting and administrative support to the finance team

Qualifications

• 2+ years of AR, billing, payroll, or accounting experience
• Payroll experience preferred
• Knowledge of AIA billing preferred
• Certified payroll and PRC experience a plus
• Construction industry experience strongly preferred
• Experience with construction accounting software preferred
• Experience with Sage Intacct is a plus
• Proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment

Schedule

• Typical hours are 7:00 AM to 3:30 PM or 7:30 AM to 4:00 PM
• Some flexibility is available, so please don't let the hours deter you if you're otherwise a great fit

Why Apply?

• Join a collaborative and supportive team environment
• Opportunity to learn specialized areas such as certified payroll and construction accounting
• Variety of responsibilities across AR, billing, payroll, and project support
• Long-term growth potential with a stable organization

Interested in learning more?

We'd love to hear from you! Please contact Mary Christman or Kara Lyon at View phone number on us.fitly.work.

We look forward to connecting with accounting professionals who are eager to contribute and grow with a reputable, growing organization that values its employees. With a supportive culture and a willingness to train, this is an excellent opportunity to build your experience in AIA billing, certified payroll, and construction accounting!

• At least 2 years of experience in accounts receivable, billing support, or general accounting operations.
• Exposure to payroll processing is beneficial for success in this role.
• Prior experience with project-based or organizational billing practices is preferred.
• Familiarity with certified payroll reporting and project tracking documentation is highly valued.
• Background in construction accounting or a related industry is strongly preferred.
• Strong attention to detail with the ability to keep records organized and accurate.
• Proficiency in Microsoft Excel and accounting software used for financial tracking and reporting.
• Ability to handle multiple deadlines and shifting priorities in a fast-paced work environment.