Construction Project Coordinator

$25 - $32 per hour

Livingston Associates

Livingston Associates has partnered with an established electrical company, made up of highly skilled, capable individuals who are looking to add a construction project coordinator to their growing team!

This will be a full time, temporary to permanent opportunity in Rochester, NY.

Position Summary:
This role plays an important part in maintaining accurate records, supporting project teams and branch operations, and ensuring administrative processes are completed accurately, timely, and efficiently.

Project Administration – 50%

Provide administrative support to Project Managers throughout the project lifecycle, submittals, RFIs, proposals, change orders, cost events, and other project requirements.
Collaborate with Project Managers on accurate project logs, schedules, cost reports, contract documents, and other project records.
Coordinate project-related documentation and technical materials with Project Managers, vendors, subcontractors, and other project stakeholders.
Assist Project Managers with contracts and insurance related documentation.
Create subcontract agreements and manage contracts, NDAs, change orders, purchase orders, and related documentation.
Maintain internal and subcontractor insurance certificates and coordinate annual renewals.
Support project closeout processes, including collecting required documentation and assembling project closeout packages.
Assist with project reporting, including projected cost reports, schedules, status reports, manpower reporting, and other management reports.
Coordinate bonding requirements and documentation, including bid, payment, performance, maintenance, and change order bonds.
Prepare, proofread, coordinate the submission of bid documents, qualification forms, quotes, and quote letters.
Collect, compile, and organize information from Project Managers and Estimators for weekly management reporting and review.

Accounting Administration – 25%

Process and track vendor and customer invoices, including invoice preparation, coding, entry, approval, payment verification, and follow-up.
Manage accounts payable activities, including vendor statement reconciliation, discrepancy resolution, payment terms, and maintaining accurate account records.
Support project cost coding and tracking and reconcile financial discrepancies.

Operational Support – 25%

Maintain office supplies and coordinate replenishment.
Manage incoming and outgoing mail and deliveries, including sorting and distributing mail, and coordinating outgoing shipments.
Answer the main office door and greet visitors, vendors, and deliveries.
Coordinate internal and external company events, including luncheons, trainings, and other activities.

Qualifications:

2+ years of experience in project administration, office administration, accounting administration, or a related field.
Associate degree preferred, but equivalent education and experience will be considered.
Construction industry experience preferred, particularly experience supporting construction projects, contractors, subcontractors, or project management teams.
Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks and deadlines.
Excellent written and verbal communication skills with a high level of professionalism and attention to detail.
Comfortable working in a fast-paced environment where priorities may shift and multiple projects require attention simultaneously.
Experience with Bluebeam and/or construction project management or accounting software preferred.
Ability to maintain confidentiality and exercise sound judgment when handling financial, project, and company information.

Compensation:

$25.00-$32.00 per hour based on experience

Benefits:

Health, Dental and Vision plan coverages
401k retirement plan
Paid time off, sick time and holidays
Training opportunities

Apply

Vacancy posted 7 hours ago

Similar jobs that could be interesting for youBased on the Construction Project Coordinator in Rochester, NY vacancy

Construction Project Coordinator
$25 - $32 per hour
...Construction Project CoordinatorLivingston Associates has partnered with an established electrical company, made up of highly skilled, capable... ...individuals who are looking to add a construction project coordinator to their growing team! This will be a full time, temporary...
Suggested
Hourly pay
Permanent employment
Full time
Contract work
Temporary work
For contractors
For subcontractor
Work at office
Shift work
Livingston Associates
Rochester, NY
4 days ago
Deck Project Coordinator
$52k
...Job Description Job Description Deck Project Coordinator– The Vinyl Outlet / Rochester, NY “Juggling schedules, spreadsheets, and mild... ...up with. What We’re Looking For: Some knowledge of construction or deck building — bonus if you’ve built one yourself! Knowledge...
Suggested
For subcontractor
The Vinyl Outlet
Rochester, NY
6 days ago
Project Administrator
...Job Description Job Description Description: Project Administrator Rochester, NY, US Professional At Hewitt Young , excellence is our standard. We look for Builders who take ownership, push through challenges, and care about results as much as their craft...
Suggested
For subcontractor
Work at office
Hewitt Young
Rochester, NY
5 days ago
Assistant Project Manager Construction
$45.76k
...Job Description Job Description Assistant Project Manager Crosby Brownlie Inc. is looking for motivated Commercial HVAC Assistant... ...skills, both oral and written. · Solid knowledge of the construction process including HVAC and Mechanical systems. · Associates...
Suggested
Full time
Work at office
Relocation
Monday to Friday
Crosby Brownlie Inc.
Rochester, NY
23 days ago
Remote Executive Admin & Project Coordinator
...recruitment firm is looking for an Executive Administrative Assistant to work remotely. In this role, you will prepare documentation, coordinate projects, and act as a liaison between departments. The ideal candidate should have at least two years of administrative support...
Suggested
Remote job
Easy Recruiter
Rochester, NY
2 days ago
Customer Service Project Coordinator
...Make an Impact in a Fast-Paced, Customer-Focused Role? We're looking for a highly organized and proactive Customer Service Project Coordinator to join our team. If you thrive in a dynamic environment, excel at managing complex projects, and are passionate about delivering...
Full time
Work experience placement
Work at office
Premier Packaging Corporation
Rochester, NY
5 days ago
Assistant Project Manager
$100k
...Assistant Project Manager – Construction (Owner Side) ABOUT THE COMPANY Our client owns and operates Commercial properties across the US and... ...Help manage budgets, schedules and project reporting. Coordinate contractors, consultants and internal teams....
Full time
For contractors
Core Talent US
Rochester, NY
1 day ago
Assistant Project Manager
$75k - $85k
...Commercial Project Manager | Commercial Construction Are you a construction Project Manager who thrives in a fast-paced environment and enjoys managing... ..., drawings, specifications, and finish schedules. Coordinate project timelines, field measurements, fabrication,...
Full time
Contract work
For contractors
For subcontractor
Talent Edge Recruiting
Rochester, NY
2 days ago
Construction Project Scheduler
$80k - $110k
...Pike is seeking a highly driven Construction Project Scheduler to join our Project Controls team in Rochester, NY. This role is critical in developing, analyzing, and maintaining complex construction schedules that drive project success from preconstruction through...
Work at office
Pike Co
Rochester, NY
3 days ago
Construction Assistant Project Manager
$200k
...the property industry based in Rochester. Job Description Assist in planning and scheduling construction projects to meet deadlines and budgets. Coordinate with contractors, vendors, and team members to ensure smooth project execution. Monitor project progress...
For contractors
Local area
Michael Page International Inc.
Rochester, NY
1 day ago
Construction Assistant Project Manager
$70k - $100k
...Commercial Construction Project Manager Our client is a full-service General Contractor/Construction Manager that has been in business for over 10 years. This company, which is experiencing rapid growth, is renowned in the Western NY area. Team members are valued beyond...
Permanent employment
Contract work
For contractors
For subcontractor
Local area
Michael Page
Rochester, NY
3 days ago
Assistant Project Manager
$80k - $100k
...Fast-track your construction management career Join a growing, high-performing team... ...industrial, and institutional construction projects throughout Western New York. They have... ...purchase orders, and change orders Coordinate with owners, architects, engineers, and...
Daily paid
For contractors
For subcontractor
Work at office
Local area
Michael Page International Inc.
Rochester, NY
1 day ago
Accenture Construct - Field Construction Coordinator, ANS
...didn't get into this to manage one piece of a project. You got into it to change how the world gets built. At Accenture Construct, that's the job. You'll help deliver the... ...replacement is being performed. You’ll coordinate job start meetings at each service center office...
Temporary work
For contractors
Work at office
Local area
Remote work
Flexible hours
Accenture Construct
Rochester, NY
10 days ago
Construction Project Administrator
$65k - $75k
...Project AdministratorTactical Construction, Inc. is seeking an organized, dependable, and detail-oriented Project Administrator to support our construction... ...Administrator to support the successful planning, coordination, and execution of construction projects from...
Contract work
For subcontractor
Work at office
Livingston Associates
Rochester, NY
5 days ago
Project Assistant
## Project AssistantApply: Strong Memorial Hospital: Full time: Posted Today: R275247As a community, the University of Rochester is... ...documents are up-to-date and easily accessible.* Schedules and coordinates meetings, appointments, and travel arrangements for project team...
Hourly pay
Full time
Temporary work
Local area
Shift work
University of Rochester
Rochester, NY
3 days ago
Civil/Site Project Manager
$105k - $154.9k
...seeking an experienced Civil Engineering Project Manager in our Rochester, NY office!... ...designs associated with civil engineering construction projects to ensure value engineering is... ....Perform a final ordinance review, coordinate utility service research, assist with outside...
Temporary work
Work at office
Local area
Colliers Engineering & Design
Rochester, NY
4 days ago
Construction Superintendent
$65k - $95k
...extensive career growth opportunity? Next150 Construction is seeking a motivated Construction... ...field operations by assisting with the coordination of trade contractors and assigned field... ...managing your responsibilities to the project, you will be able to enroll in...
Contract work
For contractors
Work at office
Gilbane Building Company
Rochester, NY
1 day ago
Construction Project Manager
...experienced and strategic professional to join us as the Senior Project What do we offer? \n \n ~ Industry-leading compensation... ...maintenance in CRM \n \n Must Have \n · 5 years residential construction and/or remodeling experience \n · Reliable transportation to...
For subcontractor
Work at office
Premier Home Pros
Rochester, NY
2 days ago
Construction Field Superintendent
$100k - $130k
...Spoleta Construction Rochester, NY | Full-Time | Onsite | $100,000 - $130,000 Base Salary... ...and multifamily construction projects throughout Western New York. As the company... ...professional who enjoys being on-site, coordinating trades, solving problems, and driving projects...
Full time
For subcontractor
Spoleta Construction
Rochester, NY
2 days ago
Civil Construction Superintendent
...Civil Construction Superintendent Northern Clearing Inc. is currently seeking a Civil Construction... ...for solar, BESS and substation civil projects. The right candidate will have the... ...monitoring production in real time in coordination with project management to include...
Permanent employment
Temporary work
For subcontractor
Work at office
Northern Clearing, Inc.
Rochester, NY
2 days ago
Construction Superintendent
$80k - $100k
...Job Title Construction Site Manager Job Description Oversee all construction phases, from site preparation to project handover. Lead and coordinate field teams to ensure efficient execution. Maintain project schedules, ensuring timely completion of milestones....
Permanent employment
Contract work
For subcontractor
Local area
Michael Page
Rochester, NY
3 days ago
Multifamily Construction Superintendent
$120k - $150k
...Page is hiring in the property industry in Rochester. Job Description Manage daily on-site construction activities to ensure project milestones are met. Coordinate with subcontractors, suppliers, and project teams to maintain smooth workflows. Monitor and enforce...
Permanent employment
For subcontractor
Local area
Michael Page
Rochester, NY
3 days ago
Senior Project Manager- Commercial Construction Projects
$128.55k - $171.66k
...pillars of our continued success. Overview The Senior Project Manager, Project Delivery (SPM) will oversee all aspects of the... ..., on-site tool box talks and conducting site walks with the Construction Manager. Is the key resource for the Project Executive and...
Contract work
For contractors
For subcontractor
Work at office
ENFRA LLC
Rochester, NY
2 days ago
Assistant Construction Superintendent
...Description: Assistant Construction Superintendent for a 50-year old company. ~ Coordinate and direct sub contractors and suppliers on projects for multi-family properties int he Greater Rochester area. PM21 Requirements: Experience required along with...
For subcontractor
Midland Management LLC Careers
Rochester, NY
1 day ago
Senior Project Manager, Construction
$120k - $170k
...shape a brighter way forward. What this job involves: As a Senior Project Manager, you will play a crucial role in this pursuit by... ...Bachelor's degree in a related field (Engineering, Architecture, Construction Management, etc.) PMP certification or equivalent project...
Full time
Work at office
Local area
Jones Lang LaSalle
Rochester, NY
1 day ago
Construction Manager
$105k - $118k
...comprehensive consulting, engineering and design, program/project management, construction management, and support services to power utility and... ...requirements.Knowledge of lockout/tagout procedures, switching coordination, and grounding practices.Ability to lead tailboard...
Temporary work
For subcontractor
Flexible hours
K&A Engineering Consulting
Rochester, NY
2 days ago
Roofing Supervisor
$65k - $95k
...performance and cost-benefit analysis. Project Planning & Execution Develop... ...and replacement projects. Support the construction team on roofing projects from pre-construction... ...meetings, site walks, and contractor coordination. Quality Control & Compliance...
For contractors
Night shift
Benderson
Rochester, NY
2 days ago
Foreman Electrician
$40 - $50 per hour
...Industrial Electric Supervisor Power & Construction Group, Inc. provides a variety of commercial construction services to support our... ...work. We collaborate closely with our clients throughout every project phase, crafting custom solutions tailored to their needs. Our...
Hourly pay
Livingston Associates
Rochester, NY
4 days ago
Project Administrator
$48k - $72k
...As a Project Administrator here at Honeywell, is responsible for administering and optimizing Honeywell's Project Management System (PMS), coordinating 2-6 week customer engagements, and supporting operational excellence across Advanced Services. You will report directly...
Temporary work
Work experience placement
Flexible hours
Honeywell Technologies
Pittsford, NY
2 days ago
Associate Project Manager
$65k - $75k
...Associate Project Manager MSM is woman-owned, experiential agency bringing brands... ...support project managers in planning, coordinating, and executing trade shows and events.... ...sensitive information tactfully and accept constructive criticism Familiarity with vendor...
MSM
Webster, NY
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Construction Project Coordinator. Be the first to apply!