Corporate Travel Coordinator

Job Description

We are seeking a highly organized and detail-oriented Project Coordinator to support travel logistics, operational projects, and administrative activities for our global biopharmaceutical client.

\n

The ideal candidate is a proactive, self-directed professional who can independently coordinate employee travel, manage multiple priorities, and provide reliable support to internal teams. This individual will have strong organizational, communication, and problem-solving skills, with the ability to maintain accuracy and efficiency in a fast-paced environment.

\n

This opportunity offers the potential for long-term career growth within the organization.

\n

\n

This position requires daily onsite attendance in Boca Raton, FL.

\n

\n

Responsibilities

\n

\n
• Coordinate employee travel arrangements, including flights, hotels, rental vehicles, itineraries, and last-minute changes.
\n
• Serve as the primary point of contact for travelers, communicating travel details, updates, and changes.
\n
• Process and track employee per diem payments, travel expenses, and related costs.
\n
• Support operational projects by maintaining documentation, tracking deliverables, and monitoring timelines.
\n
• Identify potential project delays or issues and escalate concerns as needed.
\n
• Gather and organize information from multiple sources to prepare reports, project updates, and operational materials.
\n
• Coordinate meetings, prepare agendas, document meeting notes, and track follow-up actions.
\n
• Provide administrative and project coordination support to operational leaders and cross-functional teams.
\n
• Track travel expenses, project costs, and operational metrics while maintaining accurate records.
\n
• Collaborate with internal stakeholders to ensure effective communication and timely completion of tasks.
\n
• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
\n

\n

\n

Required Qualifications

\n

\n
• Associate degree or High School Diploma/GED with at least 2 years of relevant experience.
\n
• Minimum of 4 years of professional experience in project coordination, travel coordination, operations support, administrative support, or a related field.
\n
• Experience coordinating employee travel arrangements and managing logistics.
\n
• Ability to work independently, take ownership of responsibilities, and manage tasks with minimal supervision.
\n
• Strong organizational, multitasking, and time-management skills.
\n
• Excellent written and verbal communication skills.
\n
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
\n
• Experience working across multiple systems, databases, and operational processes.
\n
• Strong attention to detail, problem-solving abilities, and customer service skills.
\n
• Ability to prioritize competing responsibilities and consistently meet deadlines.
\n

\n

\n

Preferred Qualifications

\n

\n
• Bachelor's degree in Business Administration, Operations, Project Management, or a related field.
\n
• Experience supporting operational teams, field employees, or multi-site organizations.
\n
• Experience tracking project budgets, operational expenses, or performance metrics.
\n
• Familiarity with processing travel expenses, employee reimbursements, or per diem payments.
\n
• Previous experience in pharmaceutical, biotechnology, healthcare, manufacturing, life sciences, or another regulated industry.
\n

\n