Legal Secretary/File Clerk

Job Description

Job Description

Receptionist/File Clerk

Culin, Sharp, Autry & Day, P.L.C. – Fairfax City, VA

Who We Are

Culin, Sharp, Autry & Day is a well-regarded general practice, litigation-oriented law firm in Fairfax City seeking a full-time Receptionist/File Clerk . This hybrid position is ideal for a reliable, detail-oriented candidate with prior law firm experience who enjoys both client interaction and behind-the-scenes organizational work. We are a collegial office that values professionalism, teamwork, and a family-friendly culture.

Why Join Us?

At Culin, Sharp, Autry & Day, you’ll find a supportive workplace where your contributions matter. We offer:

• Competitive benefits (health, disability, AD&D, PTO, sick leave)
• Free on-site parking
• A stable, respected law firm environment
• A collaborative team that values professionalism and balance

Role Description

This full-time role is for a Receptionist/File Clerk. The successful candidate will:

• Serve as the first point of contact for the firm, handling multiple phone lines and greeting clients and visitors.
• Manage incoming and outgoing mail, faxes, and deliveries.
• Send client billings and process incoming payments.
• Maintain and organize both paper and electronic case files.
• Accurately recognize, file, and retrieve legal documents and correspondence.
• Scan, copy, and enter documents into firm document management systems.
• File pleadings in local courts as needed.
• Maintain office supplies, off-site storage, and readiness/cleanliness of conference and kitchen areas.
• Provide backup notarial services (if commissioned) and general administrative support to attorneys, paralegals, and legal assistants.
• Assist with overflow tasks, including correspondence drafting, data entry, and litigation support.

Qualifications

• Prior law firm or legal office experience strongly preferred.
• Associate’s degree or higher (or equivalent relevant experience).
• Excellent oral, written, and interpersonal communication skills.
• Strong organizational skills with attention to detail and ability to prioritize tasks.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management software (e.g., Worldox, NetDocs, iManage) a plus.
• Ability to type 30+ wpm and accurately file records in sequential order.
• Professional attitude, excellent phone etiquette, and a team-oriented mindset.
• Reliability, empathy, and ability to work well under pressure.
• Ability to lift up to 40 lbs and handle boxes and files as needed.
• Reliable personal transportation and excellent driving record required (position not convenient to public transportation; mileage reimbursement for business use of personal vehicle provided).

Benefits

• Free on-site parking
• Health insurance
• Disability insurance
• Accidental Death & Dismemberment (AD&D) insurance
• Paid Time Off (PTO)
• Paid sick leave

Details

• Full-time, Monday–Friday, 8:30 a.m. – 5:00 p.m. (one hour lunch).
• Business casual attire required.
• Excellent opportunity for recent graduates or students working through school.
• Equal Opportunity Employer.

To Apply

Please submit a cover letter, resume, and salary requirements for consideration to View email address on us.fitly.work. Salary is $35,000 per year, negotiable depending upon experience.