Facilities Office Coordinator

Job Description

Job Description

Position Overview

The Facilities Office Coordinator provides administrative and operational support for our Riverport facility while serving as a key point of communication between our two locations. This role helps keep daily activities organized, supports shipping and rail logistics, maintains accurate records, and assists with facility coordination. The ideal candidate embraces change, is willing to adjust to new process and responsibilities, and approaches challenges as opportunities to improve rather than obstacles.

 

The successful candidate will develop a working knowledge of our products, customers, facilities, and processes, allowing them to become a valuable resource for employees across the organization. 

Key Responsibilities

Facility Coordination and Communication

· Facilitate communication between the Riverport and Bluegrass facilities to support daily operations and resolve scheduling or logistical challenges.

· Provide administrative support to the Riverport facility, helping maintain efficient workflows and organized operations.

· Coordinate outbound shipping schedules and communicate relevant updates to internal teams, carriers, and other stakeholders.

· Develop a working knowledge of customer requirements, shipping procedures, and facility operations.

· Learn and support railcar shipping requirements, procedures, and related documentation.

· Assist with quality control testing, inventory verification, scheduling, and other operational needs as required.

Shipping and Logistics Support

· Coordinate shipping-related communication with carriers, internal teams, and other departments.

· Assist with freight scheduling and logistics coordination between facilities.

· Weigh inbound loads and accurately record the required load information

· Communicate the load information and direct the driver or load details to the appropriate team member responsible for loading the truck

· Maintain accurate shipping records, scale tickets, and supporting documentation.

· Ensure shipping documents and related records are properly maintained and distributed to the appropriate departments.

· Help identify opportunities to improve communication, scheduling, and efficiency throughout shipping operations.

Administrative Support

· Maintain office supplies and assist with equipment readings, routine maintenance coordination, and related administrative needs.

· Maintain, organize, and archive Riverport facility records in accordance with company procedures.

· Provide administrative assistance to other departments and support special projects as needed.

· Assist with additional responsibilities as the needs of the business evolve.

Qualifications and Skills

We are looking for someone who is organized, adaptable, and eager to learn. The ideal candidate will bring:

· Proficiency in Microsoft Office, including Word, Excel, and Outlook.

· Strong communication, organization, and problem-solving skills.

· A positive attitude and a team-oriented mindset.

· Reliability, punctuality, and attention to detail.

· The ability to manage competing priorities and adapt when daily schedules change.

· A willingness to learn RussTech’s products, processes, and standard operating procedures.

· The ability to work effectively with employees across departments, outside carriers, and other

business contacts.

Previous experience in an administrative, logistics, manufacturing, or office coordination role is beneficial.

\nCompany Description

We are a Kentucky manufacturing corporation supplying the construction industry. As we continue to grow, we are focused on improving our processes, strengthening coordination between facilities, and building a team that can adapt to the changing needs of our business. We value employees who take initiative, approach challenges with a positive attitude, and look for opportunities to make a meaningful difference.

Joining our company means becoming part of a team where your contributions matter and where there is opportunity to learn, develop new skills, and grow alongside the company.

Company Description

We are a Kentucky manufacturing corporation supplying the construction industry. As we continue to grow, we are focused on improving our processes, strengthening coordination between facilities, and building a team that can adapt to the changing needs of our business. We value employees who take initiative, approach challenges with a positive attitude, and look for opportunities to make a meaningful difference.\n\nJoining our company means becoming part of a team where your contributions matter and where there is opportunity to learn, develop new skills, and grow alongside the company.