Accounts Payable Specialist

AP Specialist

Our client, IMS Trading LLC | Cleanlogic, is hiring an AP Specialist in the Audubon, PA market!

The difference we make

We think "nice and clean" is the greatest feeling in the world. That's why we're committed to offering the highest quality bath accessories at an affordable price. That's why we act responsibly and sustainably. That's why we treat our customers and our employees with fairness, respect, and care. That's what being nice and clean is really all about, and right now, the world can use all the nice and clean it can get.

What it takes to be "nice and clean"

When IMS began more than 20 years ago, we committed to creating a socially responsible company where everyone is invited to join us in doing good business that was good for all. We haven't lost sight of that vision. Giving back and inspiring change is as much a part of our day as growing into the #1 national brand in the bath & accessories category. Today, we're focused on making products to bathe every human and clean every home, while continuing our effort to diversify our voice, widen our perspective, and expand our reach.

Our mission is to Inspire ALL to achieve Independence & Success. We are minority owned, NMSDC certified, and our products are accessible, focused on quality while supporting sustainability initiatives and employ our DEIA program in our workforce. Our inclusive packaging has blind and low-vision shoppers in mind with braille and proceeds support 501c3, Inspiration Foundation.

Position Summary

The Sales IMS Trading is looking for a full-time Accounts Payable Specialist to support our Accounting Dept and Controller. You will be responsible for the efficient, timely and accurate processing of invoices and payments to vendors. The duties and responsibilities of this position require not only a knack for numbers, but also attention to detail and well-developed organizational skills. We are a company with a strong corporate culture. Our team includes some of the brightest minds in consumer goods industry. We work hard, we're always positive, we have a team first culture, and an entrepreneurial spirit. Our company is experiencing explosive growth which means things move fast around here! We're always connected, so you need to be quick, communicative, and on top of your game.

Responsibilities

• Enter and verify all invoices, ensure proper general ledger coding and approval authority
• Enter invoices associated with Customs Duties and Shipping charges
• Ensure proper setup and document backup for new vendors
• Oversee financial banking transactions, schedule ACH payments, create wire templates
• Handle system reconciliations related to AP
• Prepare and process payments via check, ACH/Wire, credit card
• Enter international payments and communicate with international team
• Facilitate intercompany payments
• Verify and reconcile statements from Vendors and request outstanding invoices
• Respond to vendor inquiries and resolve payment issues
• Enter Expense Reports adhering to policies and procedures
• Process and enter credit card transactions
• Communicate with our vendors to build relationships and deliver legendary service
• Maintain accurate accounting records and ERP data related to AP
• Review and propose efficiencies with policies and procedures

Requirements

Qualifications & skills

• 5+ years of experience with full cycle Accounts Payable
• Strong working knowledge of Excel
• Experience working with SAP B1 or similar ERP system
• Strong time management and organizational skills
• The ability to work under strict deadlines
• Excellent attention to detail and accuracy
• SAP software experience a plus
• High School diploma or equivalent required
• Experience in manufacturing and importing industries preferred

Mental/Cognitive & Physical Requirements: (with or without the aid of reasonable accommodation and medical devices)

• Ability to effectively engage, communicate, and collaborate with diverse individuals.
• Capacity to maintain professionalism and emotional regulation in high-pressure situations and when managing interpersonal challenges.
• Demonstrated ability to work collaboratively and constructively in a team environment.
• Ability to work based on scheduled hours at our facility in Audubon, PA.
• Capacity to perform prolonged periods of work in a stationary position, in an office setting.
• Ability to comprehend and analyze documents.

Values

• Social Impact: Support our mission to foster inclusivity and contribute to increasing employment opportunities for diverse talent, particularly individuals with disabilities, through your daily work and commitment to our purpose-driven goals.
• Sustainable Contribution: Contribute to our commitment to sustainability by aligning personal work practices with eco-friendly and socially responsible objectives, supporting a healthier planet.
• Ethical Conduct: Uphold a culture of ethical practices by embracing transparency, accountability, and responsible communication in your role, strengthening consumer trust and company integrity.

ADA

IMS Trading, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

OSH Act

IMS Trading, LLC is committed to providing a safe and healthy workplace in compliance with the Occupational Safety and Health Act (OSH Act). All employees are expected to adhere to safety standards, participate in safety training, and report any hazards or unsafe conditions. IMS Trading, LLC goal is to maintain a work environment that is free from recognized hazards and to ensure the safety and well-being of all employees.

EEO

IMS Trading, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.