Support Coordinator

Job Title: Talent Acquisition Coordinator (Operations & Onboarding)

Role Overview
We are seeking a highly organized, process-driven Talent Acquisition Coordinator to join our centralized Talent Operations team. In this role, you will be the operational backbone of our hiring lifecycle, focusing on high-volume interview scheduling, vendor processing, and seamless onboarding execution. This is a pure operations, coordination, and talent tracking role; it is designed for a dedicated administrative or talent operations professional who thrives on process precision, data integrity, and compliance tracking. You will work closely with recruitment leads and corporate operations teams to ensure a frictionless, high-quality experience for candidates and hiring managers alike.

Key Responsibilities
Interview Logistics & Candidate Coordination
• Calendar Architecture: Manage, coordinate, and execute complex, high-volume interview calendars (both virtual and in-person) across multiple business groups and leadership tiers.
• Sourcing & Referral Governance: Track all internal and external candidate referrals, auditing submissions and processing corporate referral bonus payments accurately.
• Ticketing Management: Oversee the Talent Acquisition helpdesk ticketing system (ServiceNow), prioritizing incoming operational requests to meet strict internal Service Level Agreements (SLAs).

Onboarding, Compliance & Documentation
• Offer Management: Draft, verify, and issue formal candidate offer letters and employment contracts based on approved corporate templates.
• Background Screening: Initiate, monitor, and track candidate pre-employment background checks via enterprise platforms (e.g., Sterling); flag and escalate discrepancies to TA leadership for resolution.
• Onboarding Execution: Initiate and audit the new-hire onboarding pipeline, tracking documentation milestones to ensure 100% compliance and completion prior to start dates.
• Library Maintenance: Maintain, audit, and update the Talent Acquisition team's central repository of internal process documents, guidelines, and toolkits.

Systems Integrity, Vendor Care & Reporting
• Database Auditing: Fully utilize Workday Recruiting to input candidate data, continuously auditing fields to maintain pristine system data integrity in collaboration with HR Operations.
• Vendor & Financial Admin: Onboard new recruitment vendors, track compliance documentation, and process talent acquisition invoices through the corporate finance system.
• Data Synthesis: Generate and pull ad-hoc recruitment metrics and pipeline reports to support talent mapping and volume analysis.
• Quality Assurance: Review and audit recruiting coordination activities supported by external partners to ensure accuracy, consistency, and risk mitigation.

Qualifications & Requirements
• Experience:
o1 to 3 years of experience in an administrative support, HR operations, or talent acquisition coordination role.
oProven track record of handling high-volume logistics and multitasking under tight time constraints.
• Technical Software Mastery:
oMandatory: Hands-on experience utilizing the Recruiting module within Workday or an equivalent tier-1 Enterprise Resource Planning (ERP) platform.
oHigh proficiency across digital collaboration tools, including Gmail, Google Docs, Sheets, Forms, Slides, and design assets like Canva.
oExperience utilizing ServiceNow or similar enterprise ticketing/incident management software is highly preferred.
• Core Competencies:
oMeticulous attention to detail and a strict commitment to data accuracy.
oExceptional verbal and written communication skills with a customer-service-oriented approach to management interactions.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)


AllSTEM Representative Contact Info

Account Executive:


Mukesh Jadwani


Branch Phone:


View phone number on click.appcast.io


Location:


Ontario, CA