Administrative Assistant II (Executive)

Executive Assistant Position

Hiring an Executive Assistant for a large tech company in Austin, TX! If interested, please apply directly.

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This role is critical and requires a strong focus on execution. The position involves managing a high volume of tasks, including complex calendar management, scheduling, prioritizing tasks, monitoring and tracking meetings, and acting as a proxy when necessary. Additionally, the role includes managing travel, expenses, and other administrative support functions, ensuring timely action on deliverables.

Responsibilities

• Manage complex calendar and scheduling tasks with a high level of priority.
• Monitor and track Vice President's meetings, priorities, and emails, acting as a proxy when necessary.
• Handle travel arrangements and expense management.
• Provide comprehensive administrative support for the office.
• Manage multiple tasks and action items, ensuring timely follow-up and preparation.
• React with urgency to situations requiring quick responses or turnaround.

Essential Skills

• Ability to complete a high volume of tasks and projects with little to no guidance.
• Impeccable attention to detail and decision-making skills.
• Exceptional verbal and written communication skills.
• High levels of integrity and discretion in handling confidential information.
• Professionalism in dealing with professionals inside and outside the company.
• 2+ years of experience supporting management (VPs, VPs, or CEOs).

Additional Skills & Qualifications

• Experience with executive support, calendar management, and administration.
• Proficiency in Microsoft Office, Outlook, PowerPoint, and travel management tools such as Concur.
• Skills in event coordination and customer service.

Work Environment

Work in a fast-paced environment with exposure to a global team. This role offers maternity leave coverage, providing a chance to work closely with management and gain valuable experience in a dynamic setting.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin, TX.

Application Deadline

This position is anticipated to close on Oct 9, 2026.