Administrative Assistant - Intake Person

Job Description

Job Description

Ghassemian Law Group, APC is looking for an enthusiastic, ready-to-learn Receptionist/Administrative Assistant to work at the office on a full-time basis. Office experience is required, specifically experience with Microsoft Office, Outlook, Excel, and Dropbox. The successful applicant would have great communication skills and be great on the phone.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Job Type: Full-time

Compensation: $23 - $25 hourly (depending on experience)

Expected hours:  Full-time, no more than 40 hours per week

$23 - $25 hourly

• Serve as the first point of contact for prospective clients and provide a professional, courteous, and compassionate experience.
• Conduct detailed client intake interviews by gathering relevant information and accurately completing client intake forms.
• Obtain and document all necessary information from potential clients to ensure attorneys have complete and accurate information for case evaluations.
• Schedule consultations and appointments for attorneys as needed.
• Maintain accurate and organized intake records within the firm's CRM systems and internal databases.
• Follow up with prospective clients regarding requested documents, appointment confirmations, and other intake-related matters.
• Communicate effectively with attorneys and staff regarding new inquiries and potential client matters.
• Ensure all intake information is handled confidentially and in accordance with firm policies.
• Monitor incoming inquiries from phone calls, emails, website submissions, and other sources to ensure timely responses.
• Assist with onboarding new clients by preparing necessary documentation and ensuring all required information has been collected.

• Some office experience is required.
• Familiarity with various components of the Microsoft Office Suite is a must.

We are a boutique law firm in Orange County, California, established in 2010, that has grown over 400% since 2019! We practice Business, Construction, and Real Estate litigation as well as preventative work to keep clients away from litigation.

We place a high value on a good, fun, and no-drama work atmosphere, where everyone respects one another. Commitment, Accountability, Teamwork, Honesty, Integrity, and Kindness are some of our firm's values, and we practice these every day. We take care of our employees to make sure we work as a cohesive team to provide the best services to clients.

We have a very competitive bonus structure in addition to salaries. For full-time employees, we offer great benefits including medical, dental, and vision insurance, a 401(k) with matching, and compensation for license renewals, CLEs, and membership in professional organizations. Come join our fun and exciting group of professionals and see how high you can soar!