Administrative Secretary III

Elementary School Leadership & Federal Program Supervisor

Location: Elementary School

Employment Period: 12 months

Employment Status: Full-time

Pay Grade: H-12

Salary Range as 7/1/2026: $19.25 -- $25.99/ hour

Start Date: July 1, 2026

Duties And Responsibilities

• Provides clerical and accounting support to the department supervisor.
• Plans, initiates, and carries to completion clerical and administrative support activities.
• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
• Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.
• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials.
• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
• Compiles data for reports; gathers and interprets information from appropriate sources; prepares information and presentation packets for use by a supervisor or coordinator.
• Communicates with a variety of community agencies and court services.
• Schedules team meetings and hearings with families, service providers, community agencies, and school division personnel.
• Tracks and monitors student and family status relative to suspensions, community charges, external placements, chronic absenteeism.
• All other related duties as assigned.

Job Requirements

Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred.

Demonstrates good communication and human relation skills.

At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).

Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).

Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.

Application Requirements

You may apply anytime before midnight on the closing date. The following documents are requested:

• Resume (required to be uploaded)
• Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered. Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; View phone number on click.appcast.io. Appropriate accommodations for individuals with disabilities are available upon request.