Administrative Coordinator

Location
Seattle,WA

Description

ESC has an exciting opportunity for an Administrative Coordinator to support our premier client's Sales Strategy Team with critical administrative, communications, and content support. This role will enable the team to move faster, operate more effectively across global time zones, and deliver high-quality strategy materials to senior stakeholders. This position is ideal for someone who thrives in a fast-paced, ambiguous environment, enjoys supporting senior leaders, and is comfortable juggling logistics, communications, and documentation with precision and discretion.


Key Responsibilities

Administrative & Operational Support

• Coordinate global calendars across multiple time zones using Outlook and Zoom
• Schedule and manage meetings, including agenda preparation and note-taking
• Track action items and follow up to ensure deliverables are completed
• Support sensitive meetings and communications with professionalism and discretion

Document & Presentation Support

• Provide technical support for document creation and presentation preparation
• Format and polish materials using MS Office, Quip, and SharePoint
• Ensure documents are accurate, well-organized, and stakeholder-ready

Communications & Coordination

• Draft clear, concise, and impactful emails for a global audience
• Communicate effectively with team members across regions and time zones
• Support follow-ups and coordination to keep workstreams moving forward

Data & Insight Support (Nice to Have)

• Gather and organize data from multiple sources
• Perform light analysis and summarize findings to support decision-making

Skills & Qualifications

Required Skills

• Strong proficiency in Microsoft Office , Outlook , Zoom , Slack , and Quip
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage sensitive information with discretion
• Comfort working with multiple stakeholders in a small, collaborative team
• Flexible availability to support global working hours

Preferred Skills

• SharePoint experience
• Familiarity with Amazon tools and ways of working
• Comfort learning or using AI-enabled tools
• Previous Amazon or AWS experience

Pay is $30-$32/hr based on experience. Benefits include medical, dental, and vision.