Administrative Assistant IV

Administrative AssistantAre you looking for an administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: "We Protect Those Who Protect Us®" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with us.BAE Systems Electronic Combat Solutions (ECS) business area is seeking an administrative assistant resource to help the Software and Systems Engineering teams be successful. This admin will support both the ECS Software and Systems Engineering Director and their teams. This is an excellent opportunity to learn both about software and systems engineering groups and can be a great steppingstone into other roles within the company. As a key member of our administrative team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive business efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team.Key Responsibilities:Provide expert-level administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reportingDevelop and implement effective administrative processes and procedures to enhance business operations and productivityUtilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualizationServe as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordinationManage and maintain highly confidential and sensitive information, demonstrating discretion and professionalismCoordinate and execute high-profile events, meetings, and conferences, both on and off-siteLeverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applicationsAnalyze and recommend process improvements, implementing changes to drive efficiency and effectivenessCollaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as neededRequired Education, Experience, & Skills:Minimum of High School DiplomaMinimum 2 years of experience in administrative support, preferably in a defense or aerospace industry settingAdvanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and OutlookProven ability to work independently, think critically, and provide strategic support to senior leadersExcellent written and verbal communication skills, with the ability to craft complex reports and presentationsStrong analytical and problem-solving skills, with the ability to analyze data and make recommendationsHighly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneouslyExperience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.Ability to maintain confidentiality and handle sensitive information with discretionPreferred Education, Experience, & Skills:College degreeExpertise in database management, data analysis, and visualization toolsExperience with project management software and tools, such as Asana, Trello, or MS ProjectCertification in administrative professionals, such as CAP or OMFamiliarity with defense and aerospace industry protocols, procedures, and regulationsPay Information Full-Time Salary Range: $55304 - $88487Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Electronic Systems: BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.