Accounts Payable Specialist

Urth Caffé

Urth Caffé started in 1989 as the first heirloom and organic coffee company in the USA. Urth is a strong, growing company with a bright future filled with many exciting opportunities. We are always looking for great, kind, hardworking people to join our team and become a part of the growing Urth Caffé family!

Position Overview

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Supervisors may assign additional responsibilities, and the responsibilities may change as the needs of the business change.

Job Duties

• Full ownership of accounts payable functions, including timely processing and distribution of payments for all vendor accounts.
• Prepare and process weekly A/P aging report and A/P check run.
• Reconcile vendor statements.
• Assist with the setup and maintenance of vendors in all accounting applications; maintain vendor files, including collection of 1099 forms and other A/P documents.
• Obtain corporate department head approvals on all invoices received at the corporate office and properly allocate charges, verifying against budget when required.
• Perform standard A/P matching, batching, coding, entering, posting, reconciling of transactions including validation via batch registers.
• Schedule payment runs according to due date and ensures all prompt-pay discounts are taken.
• Process payments of all rents, leases, corporate travel reimbursements, and corporate credit cards.
• Proactively communicate with vendors to resolve A/P issues and reconcile statements to avoid hold issues.
• Prioritize invoices according to discount potential, payment terms, and credit limits.
• Work closely with Accounts Receivable and function as backup for Accounts Receivable as needed.
• Ensure compliance with IRS requirements regarding W-9, 1099, 1096 preparation and reporting.
• Carry out all responsibilities in accordance with Urth Caffé standards of excellence.

Core Competencies

• Focus and follow through
• Attention to detail and accuracy
• Ability to work effectively within a team
• Pride in quality and quantity of work produced
• Positive, relationship-oriented attitude and communication style
• Recognize urgency in solving problems and completing critical work
• Ability to remain calm under pressure
• Strong verbal and written communication skills
• Ability to prioritize work and meet deadlines

Qualifications and Skills

• College Degree or equivalent in business or accounting preferred but not required
• At least 2 years of Accounts Payable experience preferred but not required
• Intermediate skills in Microsoft Office programs such as Word and Outlook
• Intermediate to advanced skills in Microsoft Excel, up to and including Subtotals, Filters, Vlookups, If formulas, Conditional Formatting, and Pivot Tables
• Exceptional written communication skills with a warm, professional tone.
• Strong problem-solving abilities and conflict resolution skills.
• Ability to multitask and work in a fast-paced environment.

On-site

Schedule: Monday to Friday

Hours: 7:00 am to 3:30 pm.

Physical Requirements

• The ability to lift 25 pounds regularly & un-assisted
• The ability to respond quickly to sounds
• The ability to move safely over uneven terrain or in confined spaces
• The ability to safely climb ladders

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law. Urth will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. Employment will be contingent upon Urth's receipt of proof of the applicant's right to work in the United States consistent with federal law.