Remote Executive Assistant

Job Description: Remote Executive Assistant

Job title:

Remote Executive Assistant

Work Location:

Remote | Work at home

Type of employment:

Full-Time

Salary offered:

Base salary for a Full-Time job (40 hours per week): $5,500 - $7,000 per month (depending on experience).

Work schedule:

Monday to Friday, 9:00 AM – 5:00 PM (local time alignment required)

We are looking for a highly organized, proactive, and professional Remote Executive Assistant to provide high-level administrative support to our senior leadership team. In this role, you will manage complex calendars, coordinate travel arrangements, prepare correspondence, and handle confidential information with discretion.

Your primary focus will be on:

Managing complex calendars and schedules for senior leadership

Coordinating and scheduling meetings, appointments, and travel arrangements

Preparing correspondence, reports, and presentations

Handling confidential information with discretion and professionalism

Anticipating needs and proactively supporting executives in daily tasks

You will work closely with executives and department heads to ensure smooth daily operations and effective time management. This role is ideal for someone who enjoys being organized, supporting executives, and working in a professional environment.

Manage complex calendars and schedules for senior leadership

Coordinate and schedule meetings, appointments, and travel arrangements

Prepare correspondence, reports, and presentations

Handle confidential information with discretion and professionalism

Anticipate needs and proactively support executives in daily tasks

Serve as a primary point of contact for internal and external stakeholders

Coordinate with internal departments to ensure smooth operations

Assist with meeting preparation and follow-up actionsMaintain organized records and documentation

Monitor deadlines and ensure timely completion of tasks

Support executive team with project coordination and special assignments

Manage and prioritize incoming communications

Maintain digital filing systems and records

Prepare operational reports and documentation

Support office operations as needed

Identify opportunities to improve administrative processes

Participate in team meetings and training sessions

On a typical day, youll:

Review calendar and prioritize daily tasks

Coordinate meetings and appointments

Prepare correspondence and documentation

Support executives with daily operations

Manage incoming communications and prioritize responses

Coordinate with internal teams to ensure smooth operations

Participate in team check-ins and training sessions

Requirements:

Previous experience as an executive assistant, administrative assistant, or similar role is strongly preferred

Exceptional organizational and time management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite and calendar management tools

Ability to handle confidential information with discretion

Strong problem-solving and proactive thinking abilities

Professional demeanor and ability to work with senior leadership

Reliable internet connection and dedicated home office space

Legally eligible to work in Canada

Extended medical and health coverage that includes medical, dental and vision.

Paid holidays and generous paid time off.

Compensation and bonuses:
We believe that hard work should pay off, so we make sure that our compensation and total rewards are competitive. Standard starting compensation is commensurate with experience. Regular reviews and raises are awarded based on tenure and performance, so our employees make more each year. Employees earn paid time off as well as paid holidays and paid training opportunities. Regular daily, weekly and monthly incentives are part of the overall compensation our team members enjoy.

The compensation package is as follows: The total compensation plan for full-time is made up of a monthly fee with monthly, quarterly and annual bonuses totalling approximately $66,000 - $90,000 per year depending on company targets achieved.

Work from home requirements:

A dedicated, private home office space in your residence.

We will provide our remote employees with equipment essential to their duties, such as laptops, headsets and mobile phones (if applicable). We will install the VPN and software required by the company when the employees receive their equipment. The equipment we provide is owned by the company. The company retains control of the property and reserves the right to monitor company property, even when it is being used at your remote site. Employees must keep it safe and avoid misuse. Company provided equipment is to be used for business purposes only. The remote worker will sign an inventory of all company property received and agree to take appropriate steps to protect the items from damage or theft. In the event of termination of employment, all company property will be returned to the company unless other arrangements have been made.

OTHER INFORMATION:
We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local law.

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