Veterinary Patient Care Coordinator

Job Description

Job Description

Company Description

Newton Animal Clinic and Bondurant Animal Clinic are well-established, progressive, fast paced general small animal practices located in Newton, Iowa and Bondurant, Iowa. We have 6 doctors that work between both locations! 

We offer many services to provide the best comprehensive care to our patients including Preventative Care, Surgery, Urgent Care, High Speed Dentistry, In-House Diagnostics, Digital full body and dental radiology, Endoscopy and Ultrasonography,  Medical and/or Vacation Boarding (at Newton). We are proud to be AAHA certified hospitals!

Newton and Bondurant Animal Clinics operate as one larger entity in two locations. They are both close to the Des Moines area which allows for easy commute to an international airport. Popular activities in the area include the Iowa Speedway, hiking, biking, close to the largest lake in Iowa (Red Rock), several museums, a Zoo, Planetarium, and music venues as well as college football . Newton and Bondurant are wonderful places to enjoy a healthy and active work-life balance.

Job Description

The Patient Care Coordinator (PCC) is a client-focused professional responsible for managing a dedicated book of veterinary practices and supporting their clients through proactive communication, scheduling, and preventive care outreach. In this role, the PCC partners closely with assigned clinics to help drive patient compliance, improve client engagement, and provide operational support.

This position requires a self-directed individual who can independently manage their workflow, prioritize outreach activities, and support multiple practices simultaneously. The PCC serves as a key liaison between veterinary clinics and their clients while ensuring a high level of service and communication.

The Patient Care Coordinator manages client outreach for assigned veterinary practices, supporting preventive care compliance and appointment scheduling. This role educates clients on recommended veterinary services such as wellness exams, vaccinations, and dental care while conducting outreach through phone, text, and email to schedule appointments and follow up with clients. The PCC serves as the primary communication liaison for assigned clinics, helping support clinic workflows and service goals. Responsibilities also include maintaining accurate documentation of client interactions, navigating multiple systems such as PetDesk, RingCentral, Microsoft Teams, and veterinary practice management software (e.g., Cornerstone, ezyVet, AviMark), reviewing patient records to identify follow-up care opportunities, and professionally handling client questions, concerns, or service issues.

Qualifications

Work Environment

This is a primarily remote position that requires frequent use of phone, messaging, and virtual communication tools to engage with clients and veterinary practices. The role involves extended periods of computer-based work while managing outreach, scheduling, and documentation across multiple systems.

 

Required

• Strong ability to  work independently and manage multiple priorities
• Excellent written and verbal communication skills
• Comfort working across multiple technology platforms
• Strong organization and attention to detail
• Ability to handle challenging client conversations with professionalism

Preferred

• Experience working in a  veterinary clinic or animal health environment
• Familiarity with  PetDesk or veterinary practice management systems
• Prior experience in  client service, appointment scheduling, or preventive care coordination
• Experience working in a  remote environment

Additional Information

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.

Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin

 

For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit