Executive Assistant

Executive Assistant

United States

Application and Interview Impersonation Notice: Impersonating another individual when applying for employment, and/or participating in an interview process to assist another individual in obtaining employment, with Precisely Software Incorporated ("Precisely") is unlawful. If Precisely identifies such fraudulent conduct, then as applicable and to the extent permitted by law, the application will be rejected, an offer (if made) will be rescinded, or the employment will be terminated, and legal action may be taken against the impersonators.

Precisely is the leader in data integrity. We empower businesses to make more confident decisions based on trusted data through a unique combination of software, data enrichment products and strategic services. What does this mean to you? For starters, it means joining a company focused on delivering outstanding innovation and support that helps customers increase revenue, lower costs and reduce risk. In fact, Precisely powers better decisions for more than 12,000 global organizations, including 95 of the Fortune 100. Precisely's 2500 employees are unified by four company core values that are central to who we are and how we operate: Openness, Determination, Individuality, and Collaboration. We are committed to career development for our employees and offer opportunities for growth, learning and building community. With a "work from anywhere" culture, we celebrate diversity in a distributed environment with a presence in 30 countries as well as 20 offices in over 5 continents. Learn more about why it's an exciting time to join Precisely!

Precisely is an AI-first organization. All employees are expected to demonstrate proficiency in applying AI tools to accelerate their work, improve output quality, and eliminate low-value tasks. Candidates should be comfortable using generative AI tools (e.g., Microsoft Copilot, ChatGPT) in their day-to-day workflows, able to evaluate AI-generated outputs critically, and open to continuously adopting new AI capabilities as they emerge.

This position is 100% remote anywhere in the US

Overview:

The Executive Assistant provides high-level administrative and operational support to members of the C-Level Leadership Team, serving as a trusted partner who helps drive efficiency, organization, and seamless execution of daily business activities. This role requires exceptional judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced, global environment.

What you will do:

• Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones while anticipating and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed travel itineraries.
• Prepare, organize, and distribute meeting materials, agendas, presentations, and briefing documents for executive leadership meetings, customer engagements, board meetings, and strategic planning sessions.
• Partner closely with executives to prioritize commitments, optimize time management, and ensure follow-through on key action items.
• Serve as a liaison between executives, employees, customers, partners, and other stakeholders, always maintaining professionalism and confidentiality.
• Support leadership team meetings by coordinating logistics, capturing action items, and tracking deliverables to completion.
• Manage executive expenses and ensure timely submission and reconciliation in accordance with company policies.
• Coordinate special projects and initiatives on behalf of executive leadership, collaborating with cross-functional teams to meet deadlines and business objectives.
• Assist with planning and execution of company events, leadership offsites, town halls, and customer-facing engagements.
• Maintain sensitive and confidential information with the highest level of integrity and discretion.

What we are looking for:

Required:

• 3-5 years C-Level experience
• Proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PPT.
• Minimal travel when needed for executive meetings

AI Skills/Knowledge:

• Use AI to improve efficiency and streamline administrative workflows
• Ability to leverage AI tools to draft, edit, summarize & refine emails, presentations, meeting notes & executive communications

Preferred Skills (a plus but not required):

• Concur
• Coupa