Administrative Support III

La Salle Solutions is a Construction Management firm focused on delivering reliable administrative and operational support to organizations of varying sizes. The company values accuracy, responsiveness, and strong internal and external customer relationships. Team members are encouraged to contribute to efficient processes and high-quality service. La Salle Solutions offers opportunities to develop skills in administrative support, customer service, and office operations within a professional work environment.

Job description: We are seeking a proactive and detail-oriented Construction Administrator to join our dynamic construction management team. In this vital role, you will oversee administrative functions related to construction projects, ensuring seamless coordination between project teams, contractors, and clients. Your expertise will support the project director with planning activities, scheduling meetings, invoicing, contributing to the successful delivery of construction projects. This position offers an exciting opportunity to be at the heart of construction operations, driving efficiency and excellence throughout every phase of project execution.

Duties

• Schedule Meetings and record minutes
• Plan and organize team building activities
• Edit documents and presentations
• Other administrative duties as needed
• Maintain accurate records through data entry, filing and document management using Microsoft Office tools.
• Support bookkeeping tasks including invoicing, expense tracking.
• Prior involvement in administration and understanding of construction environment is advantageous.
• Coordinate calendar management for project schedules, meetings, and appointments with strong organizational skills
• Assist with office management duties such as ordering supplies, maintaining office equipment, and handling confidential information with discretion
• Provide excellent customer service by responding promptly to inquiries and supporting client communication efforts
• Strong organizational skills coupled with effective communication abilities to coordinate diverse project teams efficiently.
• Join us as a Construction Administrator and be a key driver in delivering high-quality projects that shape communities! Your expertise will empower our teams to operate smoothly from planning through completion—making a tangible difference every step of the way!

Requirements

• 10-15 years experience
• Proven office management or administrative experience in a construction or related industry
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and communication skills, including experience with multi-line phone systems
• Experience handling confidential information with integrity and professionalism
• Demonstrated data entry accuracy and proofreading skills to ensure error-free documentation
• Ability to manage time efficiently while supporting multiple projects simultaneously
• Previous experience as a personal assistant or in office support roles is required

Join us in a role where your administrative expertise fuels the success of exciting construction projects! We value energetic professionals who thrive on organization, communication, and delivering outstanding support.